JOB PURPOSE: 

Administrative Coordinator provides administrative type activities related to the commercial operations function.  This role will have high focus on GTCS and will be the key responsible colleague for it.

Key Responsibilities:

• Provide the full range of administrative support activities across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
• Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
• Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
• Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
• Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.
• Manage meeting minutes, meeting follow-ups and expedite flow of work.
• Manage purchase orders through the system and track invoices.
• Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
• Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
• Provide back-up assistance in the absence of other administrative colleagues.
• Manage own time, professional development and prioritize workflow.
• Serve as the key point of contact for administrative support and activities related to the GTCS. 
• Support related projects IKAM, Bid Office related logistics
• Open and track all purchase orders and work with DX to ensure Purchase orders are placed on a timely manner; liaise with GSC as needed.  

REQUIREMENTS: 

• High School Diploma or Bachelor
• 4+ years' experience
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills.
• Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
• Demonstrated verbal and written communication skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Pfizer Commercial/Finance platforms experience is an advantage

GJL30

  
 

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Administrative

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