ZEISS in India

ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.

ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS’ success story in India is continuing at a rapid pace. 

Further information at ZEISS India.

Role Summary

We are looking for a detail-oriented Accounts Payable Specialist to support end-to-end AP operations. The role focuses on Invoice Processing, Vendor Query Handling, Vendor Ageing Management, Reconciliations, Compliance, and month-end closing.

This is a core operational role ensuring Accuracy, Timely Payments, Proper Documentation, and Strong Vendor Satisfaction.

Key Responsibilities

1️⃣ Invoice Processing & Daily Operations

• Process vendor invoices (PO & Non-PO) accurately within defined SLAs.
• Perform 3-way match (PO–GRN–Invoice) and resolve discrepancies proactively.
• Validate GST/TDS requirements, HSN/SAC codes, vendor master details, and map invoices to the correct GLs and cost centers.
• Achieve operational KPIs such as:
  ✓ Invoice Processing TAT
  ✓ Accuracy

2️⃣ Vendor Query Handling (Email-Based)

• Manage the vendor queries and respond to vendor mails with clarity and accuracy.
• Resolve queries related to invoice status, payment delays, short payments, rejections, or missing documents.
• Coordinate with Procurement, Stores/GRN teams, and Business Users to close vendor issues quickly.
• Track recurring vendor issues and report patterns to the Senior Manager for process improvements.
• Maintain professional and timely communication to ensure strong vendor relationships.

3️⃣ Vendor Reconciliation & Ageing Review

• Perform Vendor Account Reconciliations including open invoices, advances, credit notes, and unmatched items.
• Review AP Ageing to ensure timely clearing of old open items.
• Follow up with internal stakeholders and vendors to close long-pending invoices or GR/IR discrepancies.
• Support MSME compliance by ensuring timely processing and follow-up for MSME invoices.
• Escalate high-value or long-outstanding items to the Senior Manager when necessary.

4️⃣ Compliance, Controls & Documentation

• Ensure invoice compliance with GST, TDS, MSME regulations, and accounting policies.
• Conduct duplicate invoice checks and follow internal control procedures consistently.
• Maintain accurate digital documentation for audits and internal reviews.
• Support internal, statutory, and tax audits by sharing requested samples and data.

5️⃣ Month-End Close Support

• Assist with month-end AP closure activities including:
  ✓ Reviewing open invoices
  ✓ GR/IR clearing
  ✓ Vendor advance validation
  ✓ Preparing AP ageing inputs
  ✓ Accrual and provision support
• Ensure all assigned invoices are processed before monthly cut-offs.
• Provide closure updates and reports as required.

6️⃣ ERP & Reporting Support

• Work extensively in SAP (preferably S/4HANA) for invoice posting, GR/IR, and vendor account review.
• Run and share AP reports such as ageing, open items, blocked invoices, and unmatched GR/IR.
• Support basic testing during minor configuration changes or report enhancements.
• Maintain high data accuracy and strong transactional hygiene in the ERP.

Why Join ZEISS India

• Be part of a global innovation leader committed to digital transformation.
• Contribute to building a best-in-class AP function that drives efficiency and compliance.
• Experience a collaborative, high-performance culture with global exposure and growth opportunities.

Qualifications & Experience

• B.Com / M.Com / MBA (Finance) or equivalent.
• 10–12 years of hands-on experience in Accounts Payable operations.
• Strong experience in invoice processing, vendor reconciliations, ageing analysis, and query handling.
• Working knowledge of SAP (S/4HANA preferred).
• Sound understanding of GST/TDS in vendor invoices.
• Strong communication skills for vendor and internal coordination.
• Ability to work under deadlines with high attention to detail.

Your ZEISS Recruiting Team:

Manoj Badaik