At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

At Integrated Health Solutions (IHS), you’ll be part of a team of experienced professionals with deep knowledge of the healthcare value chain and broad expertise across multiple disciplines. You’ll collaborate with hospital management teams and payers to help drive complex transformational change, implement innovative growth strategies, streamline patient-focused care pathways, and optimize operations. Within IHS, the Turn-Key department—formed from the merger of our Design & Construction and Managed Equipment Services divisions—oversees the design, construction, equipment, and maintenance of highly complex hospital clinical departments equipped with cutting-edge medical technology.

We’re looking for a detail-oriented and proactive Administrative Assistant to support our daily operations. In this role, you will play a key part in ensuring the smooth execution of administrative tasks, contributing directly to the efficiency and success of our medical equipment services.

Responsibilities may include the following and other duties may be assigned:

• Documentation Management: Organize and maintain company records, including contracts, invoices, and correspondence, and manage all activities using AssetMax and ARCA, a digital asset management system.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for team members and management.
• Communication: Handle incoming and outgoing communications, ensuring timely and professional responses.
• Inventory Support: Assist in tracking medical equipment supplies and inventory, and place orders as needed.
• Data Entry: Accurately input and update information in company databases and systems.
• Customer Service: Provide support to clients, colleagues, and partners by addressing inquiries and directing them to the appropriate departments.
• Compliance: Ensure all administrative procedures align with company policies and industry regulations.

Required Knowledge and Experience:

• High school diploma or equivalent required; additional qualifications in office administration are a plus.
• Fluency in Italian is essential, along with certified English proficiency at C1 level.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong communication and interpersonal skills, with the ability to work effectively in diverse, multicultural environments.
• Highly organized with strong multitasking abilities, attention to detail, and effective time management skills.

It is considered a plus if the candidate has knowledge of additional languages such as French, German, Arabic, or Dutch. Ideally, they will also bring at least one year of experience in an administrative role, preferably within the medical sector, a medical service department, or a similarly regulated environment. Familiarity with inventory management systems and an understanding of medical equipment categories are also valuable assets.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here