Office Manager – Maternity Cover

Short Description of Role

We are looking for a service-minded and proactive Receptionist to cover a maternity leave. As the first point of contact for our guests, colleagues, and partners, you will play an important role in ensuring our office runs smoothly and that everyone feels welcome.

We Offer

• A dynamic workplace with a variety of tasks and responsibilities
• A chance to work in a professional and international environment
• Collaboration with colleagues across different functions
• An opportunity to contribute to creating a welcoming and well-functioning office atmosphere

More About the Role

The Receptionist is central to the day-to-day running of our office. From welcoming visitors and coordinating with the office landlord to handling logistics such as taxis, catering, and parking, you will ensure that both small details and larger processes are managed efficiently. You will work closely with colleagues, vendors, and the office owner, supporting both practical needs and security procedures.

Key Responsibilities

• Manage access cards and ensure security procedures are followed
• Welcome guests and create a positive first impression
• Organise changing rooms and coordinate with office landlord
• Represent us in tenants’ meetings with landlord and office owner
• Oversee taxi management, parking, and mail handling
• Plan meeting rooms and catering requirements
• Handle reception emails and phone calls
• Coordinate craftsmen, deliveries, and flower arrangements
• Implement evacuation procedures and other security measures
• Set up purchase orders and manage vendor creation

Who We Are Looking For

You are service-oriented, structured, and thrive in a role with many different tasks. You are comfortable juggling both planned responsibilities and ad-hoc requests while keeping a friendly and professional attitude. Ideally, you have:

• Experience from a receptionist, front desk, or office support role
• Strong organisational skills and attention to detail
• Good communication skills in English (and Danish, if relevant)
• A proactive mindset and the ability to work independently
• Confidence in handling digital tools and office systems

Questions

If you would like to know more about the role, please contact Sine Juul-Olsen, [email protected].

We expect that the maternity leave will be for 1 year.

Deadline

Please submit your application no later than October 5, 2025. We review applications on an ongoing basis and encourage you to apply as soon as possible.Top of Form

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Building a Diverse Workplace

In Svitzer we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to gender, age, nationality, race, sexual orientation, disability, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams.

Don’t meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don’t meet every single qualification. At Svitzer we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles, and we are excited about hearing from you!

How to Apply

To apply for this role, please click on the 'Apply Now' button and create a Candidate Home to manage your applications.