Job Description:

• Excellent benefits including salary packaging
• Friendly and supportive team environment
• Fixed Term, Parental Leave Backfill, Part Time, 0.5FTE until April, 2027

About the Role
The Executive Assistant is responsible for providing administrative and project management support for a new and growing research program in a well-established clinical service providing world class Head & Neck and Skull Base Surgery. 

• General Reception and Provision of Administration Support
• Support the Director of ENT Head & Neck Cancer unit and Professor of Otolaryngology Head & Neck Surgery with a busy clinical, research and meeting schedule.
• Schedule online and face-to-face meetings for Director of ENT Head & Neck Cancer unit and Professor of Otolaryngology Head & Neck Surgery working around complex and variable commitments.
• Administrative support for the clinical service including business and educational meetings and research programs, including reports and minutes.

Classifications for this position will range from HS3 - HS25 ($74,448.40 - $81,894.80 per annum pro rata).

Your Contribution

Formal Education:

• Year 12 or equivalent

Knowledge & Experience:

• Administration  experience
• Demonstrated experience with MS Word, MS Excel, MS Outlook
• Demonstrated experience with high efficiency and accuracy of typing and word processing
• Demonstarted experience with MS Powerpoint, photo and video editing
• Demonstrated experience in preparation of minutes and reports
• Excellent customer service skills
• Current National criminal history check, or willing to obtain

What we Offer
• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About the Surgical Services
The successful candidate will join a growing team on site at SVHM within the hospital, Department of Surgery and the Aikenhead Centre for Medical Discovery (ACMD). The position will be involved with clinical, educational and research activities. The role will be diverse as research projects build with opportunities for professional development in the health care, education/ university and research sectors. 

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

8 May 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct