Job Title

University Scribe & Process Specialist

Agency

Tarleton State University

Department

Registrar

Proposed Minimum Salary

$4,010.00 monthly

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The University Scribe and Process Specialist is the primary subject matter expert for the degree audit and graduation planning systems. This role is responsible for the management of the university approved curriculum within the degree audit systems for all undergraduate programs, ensuring all degree audits are accurately coded and updated annually. Reporting directly to the Assistant Registrar, this position plays a key role in maintaining the integrity of the student record and providing a high standard of customer service. The Specialist will be responsible for functionally authorizing access to the student information (SIS) and degree audit systems (DAS) and will be the functional lead in the Registrar’s Office during bi-annual SIS and DAS security audits. The specialist will also be a representative alongside the University Registrar at various technical committees. Serves as a Campus Security Authority (CSA).

This position is offered as 100% remote to Texas residents only with work hours of Mon-Fri; 8 AM-5 PM or as work requirements indicate.  

Responsibilities:

40% Updates the degree audit system based on changes to undergraduate curriculum.

30% Assists with the evaluation of improvements and upgrades to the degree audit systems. Helps problem solve based on business process re-design, and improvements to better leverage functionality within the degree audit system.

20% Functionally authorizes SIS and DAS. Serves as the functional lead in the Registrar’s Office for SIS and DAS security audits.

5% Supports the Assistant Registrar by providing training to end users and assistance related to the degree audit systems.

5% Other duties as assigned.

Required Education and Experience:

• Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Experience – Four years of related experience in a Registrar’s Office, Academic Advising, or Admissions Office. Able to work collaboratively within the department and with various stakeholders.

Knowledge, Skills, and Abilities:

• Knowledge of student information systems and degree audit systems.

Preferred Education and Experience:

• Bachelor’s degree in Information Systems, Business, BCIS, or related field.

• Experience with Degree Works scribe programming language, EduNav, process analysis, communication and organization, and functional project management of various sizes.

This position generally does not supervise employees.

Salary

The target base annual salary is $48,120 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.