Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

028749 Executive Assistance (Open)

Job Description:

Key Responsibilities:

• Oversees clerical and support services, ensuring tasks are completed in a timely and effective manner.
• Manage office supplies inventory and place orders as necessary.
• Coach and mentor staff and assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Schedules group meetings, maintains calendars and manages daily operations. Maintains records, documentation, and files, particularly more complex or sensitive files.
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. Process all freight bills for customer shipments, determine and reconcile any discrepancies.
• Develops, evaluates and implements office policies and procedures.
• Completes, prepares, and distributes various forms, reports and documents. Produces statements and month-end supply reports to corporate as needed.
• Participates in office budget preparation and administration.
• May manage financial journal entries, monthly and annual P&L statements and support inventory calculations.
• May process workers’ compensation paperwork and maintain spreadsheet.
• Communicates goals and objectives, applies company policy, staffs, trains, coaches, recommends salary increases, insures positive employee relations and reviews the performance of colleagues.
• Performs other related duties as assigned.

Education and Experience:

• Typically possesses Bachelor's degree (or equivalent) and 4-8 years of experience.

Knowledge and Skills:

• Excellent verbal and written communication and customer service skills.
• Proficient understanding of Microsoft Office Suite software.
• In-depth understanding of clerical procedures and systems such as recordkeeping and filing.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong attention to details.

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EEO Statement:

https://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf

We offer a competitive salary, excellent benefits and opportunity for growth. Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy.