Join Hotspex Media!

🙌 #1 Ranked Media Buying and Planning Agency on Clutch.co

🔥 Finalist 'Best AI Tool', 2024 Digiday Technology Awards

🎉 Deloitte Fast 500

As a Digital Project Manager, you will collaborate with both internal and client-facing teams to drive project success from start to finish. You will be responsible for maintaining clear communication, ensuring seamless workflow, and supporting teams in meeting campaign milestones. In this fast-paced and collaborative role, no two days are the same. If you’re a proactive, positive go-getter who thrives in team environments, we’d love to hear from you!

Key Responsibilities

• Project Execution

  • Oversee projects from onboarding to completion, ensuring milestones, budgets, and timelines are met.

  • Set up projects and assign tasks within respective teams or functions.

  • Monitor campaign progress, troubleshoot issues, and provide updates to stakeholders.

• Workflow Management

  • Assist with insertion order (IO) creation, entering final details into internal systems.

  • Maintain organized documentation and records to enable seamless cross-team collaboration.

• Account Support

  • Lead creative-focused client calls, explaining asset management tools, workflows, and project milestones.

  • Develop creative asset management templates and provide ongoing support for deliverables.

  • Attend Client Success-led calls to provide project management support, take notes, and enable internal next steps.

  • Contribute to proposal deck creation, budget reconciliations, and submission of internal tickets.

• Team Collaboration

  • Actively participate in daily scrums, team meetings, and pod updates.

  • Share updates and ensure alignment across departments.

Strategic Expectations

• Process Optimization

  • Proactively share feedback to improve processes, workflows, and team collaboration.

  • Identify roadblocks and inefficiencies, and work towards creating solutions that strengthen team operations.

• Leadership in Communication

  • Foster open, proactive communication with internal and external stakeholders to ensure clarity and alignment.

  • Support teams in managing competing priorities by enabling streamlined workflows.

• Continuous Improvement

  • Pursue certifications or training in project management platforms and methodologies.

  • Stay informed about emerging tools, trends, and best practices to enhance your contributions.

• Driving Team Success

  • Align personal goals with team objectives to contribute to overall success.

  • Take initiative in supporting both team and client needs, ensuring the highest level of service delivery.

Qualifications

Education and Experience

• Post-secondary education in Advertising, Media, or Project Management is preferred.

• 3-5 years of experience in Digital Media, with a focus on Account Management or Project Management.

Skills and Tools

• Proficiency with project management and CRM tools such as Airtable, Asana, Salesforce, Monday.com, or HubSpot.

• Strong organizational, communication, and multitasking abilities.

• Confidence in working both independently and within a collaborative team environment.

Our Values:

We know our people are what allows us to achieve all that we do and that’s why it’s important that everyone we bring onto our team lives our values with us. 

• 🦁 Courage

• 1️⃣ One Team

• 💪 Resilience

• 🚀 Empowerment

Hotspex Media Inc. is an equal opportunity employer and values diversity in its workforce.