Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. 

The Role

We are seeking a hands-on and engaging Recruiting Coordinator to support our Executive Search team and clients with recruiting C-level and senior executives, non-executive directors, and board-level executives around the world. This role will interface and directly support senior leaders and all recruiting partners of the agency, along with executive level external stakeholders and candidates. Stylistically, this professional should be smart, energetic, detail oriented and articulate with an ownership mentality toward client relationships and team dynamics.

This is an exceptional opportunity to learn how distinctive retained executive search is, while being involved in many aspects of the agency’s operations and leaving a lasting impression for the many leaders with whom we interact and support.

Executive Search leverage a vast global network of talent to provide clients with a diverse and highly qualified pool of candidates, using a variety of tools, including assessment software and psychometric testing, evaluating the potential and performance of senior management teams.

Responsibilities

• Scheduling virtual (Microsoft Teams and Zoom) and onsite meetings along with extensive calendar management for the team including Managing Partners, recruiters, clients, and candidates.

• Coordination of Managing Partners, recruiters, and candidate travel including but not limited to hotel accommodations, airfare, car rental service and/or Uber vouchers and restaurant reservations for client or candidate meetings.

• Providing recruiter support for client materials such as building out and proofing of Status Memos (Microsoft PowerPoint) and various documents to support client relations such as marketing materials and candidate biographies or resumes.

• Support administrative team with planning company events including the annual holiday party, team offsite, and various firm sponsored activities both virtually and in-person throughout the year. 

• Provide back-up support to the Director of Finance for light invoicing, expense report processing and other accounting operations as needed.

Qualifications

• Experience with Microsoft Office Suite. Exposure to both PC and Apple environments preferred.

• 3+ years of experience in scheduling, admin support or other business operations support capacity.

• Local to Chicago area (Evanston office). Opportunity to work remotely on Mondays and Fridays. 

• Borderline obsessive attention to detail.

• Driven, accomplishment oriented, confident, and capable.

• Able to work under pressure and turn around quality work at a fast pace.

• Proactive, embraces ambiguity, confident in decision making.

• Gravitas and professionalism when interacting with candidates, clients, partners, and vendors.

• Strong communication skills both written and verbal. 

• Able to prioritize scheduling needs and operate with a high sense of urgency especially when supporting client and candidate scheduling needs.

Compensation

The base hourly rate for this position is in the range of $24.00 - $30.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please speak with a CAA Recruiter to learn more.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.