Main Purpose:
Provide support to both internal and external clients, performing various administrative functions to ensure the smooth operation of the office's daily activities.
Knowledge Skills and Abilities, Key Responsibilities:
Key Responsibilities:
- Welcome and attend to visitors, managing supplier access.
- Offer efficient phone and in-person service, ensuring proper distribution and resolution of inquiries.
- Coordinate the sending and distribution of internal and external correspondence.
- Assist the company CEO.
- Coordinate travel arrangements, including flight bookings, transfers, and hotel reservations.
- Organize meeting rooms and video conferences (Webex).
- Manage purchase orders, payment follow-ups, and budget control.
- Arrange breakfasts, lunches, and snacks (as needed) and coordinate catering services.
- Monitor office supply stocks and place orders to ensure adequate availability.
- Act as the main point of contact for queries, providing effective solutions.
- Deliver a friendly and professional service that reflects our values of customer satisfaction.
Knowledge and Skills:
- At least 2 years of proven experience in similar roles.
- Advanced level of English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Full-time availability, 100% on-site (Palermo).
- Excellent interpersonal skills and ability to work in a team.
- Experience in budget control (desirable).
- Familiarity with management programs such as CRM, Oracle, SAP (desirable).
Key Relationships and Department Overview:
Key Relationships And Department Overview
We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status