Follow us on LinkedIn

Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Business Strategy and Planning

# of Open Positions:

1

Faculty/Service - Department:

Office of the Vice-President, External Relations

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

août 08, 2024

Closing Date:

août 30, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

Non-Union Grade NM4

Salary Range:

$133 650,00 - $165 872,00

We share the story of uOttawa with the world, engaging with alumni to raise funds for research, scholarships, and new facilities. The Advancement team supports the University's strategic vision and academic mission, handling development activities and alumni relations.

Position purpose:

Directs the activities of the Office of the Vice-President, Advancement, to fully implement its mandate and goals. Establishes and maintains channels of communication and regularly liaises between various stakeholders and the office.  
Handles strategic planning and management of the infrastructure and central services necessary for university and faculty fundraising and alumni activities. Ensures operational efficiency and fosters a service and partnership culture within the advancement enterprise. Handles strategic management and direction of:

• Advancement operations: financial management, human resources, gift processing and record administration 
• Prospect identification, research and management 
• Systems and data 
• Special projects 

Drives the section forward, ensuring operational excellence and alignment with the  section’s strategic objectives. Works closely with the vice-president, advancement, and with executive directors and senior managers on a variety of projects and initiatives of strategic importance.
 

In this role, your responsibilities will include:

Plans, organizes, leads and monitors all initiatives for which the Office of the Vice-President, Advancement, is responsible. Advises the vice-president on institutional issues and supports the vice-president in implementing the University’s mandate. Using detailed analysis, advises senior management on all issues affecting resources, in support of initiatives.

• Designs, manages and evaluates projects and programs in several key areas to advance the University’s strategic goals. Develops project proposals, liaises with stakeholders, and oversees activities and expenses to ensure they are aligned with project objectives. Evaluates results and ensures accountability to stakeholders.   
• Manages the Office of the Vice-President, Advancement, supervising the executive assistant and ensuring smooth functioning of all work, including producing briefing documents, supporting materials and presentations, as well as travel planning and more. 
• Advises and supports unit and service managers under the advancement office’s responsibility by helping them plan and develop their organizations, set policies and procedures, and implement processes to ensure efficient and effective operations that meet all requirements. Liaises between the vice-president, advancement, other vice-presidents, chiefs of staff, associate vice-president, deans and vice-deans.
• Leads advancement services and helps scale the advancement infrastructure for effective engagement and fundraising.
• Oversees a customer-, alumni and donor-centred advancement operation that positions central and faculty development and alumni staff for success. Provides strategic planning, management and direction to support and promote advancement service and operational best practices.
• Establishes a review process for advancement services and operations, identifying strengths, gaps, resourcing needs, team abilities, succession plans, professional development and potential blockages or structural challenges to the unit’s growth and success.
• Directs and supervises administrative and financial activities. Determines budgetary priorities, performs financial analyses, proposes strategies and exercises budgetary control, to ensure advancement office administrative and financial accountability.
• Supervises human resources administrative processes: staffing, evaluation, training, resource management, and interpretation and application of collective agreements (including administrative, disciplinary or termination of employment measures). Provides leadership in developing recruitment and retention strategies. Acts as a resource person for directors, managers and support staff. Negotiates and mediates between senior management and staff.
• Updates the vice-president on issues, news and concerns. Operates at a strategic, tactical and operational level, working with the executive and senior management team to advance key strategic initiatives, communications and relationships.
• Plans, constructs scenarios, sensitivity models and projections, and manages office human and financial resources so the sector’s needs are met, the vice president’s activities are executed regularly and consistently, and a healthy workplace atmosphere prevails. Ensures short- and long-term planning scenarios are developed to provide continuity across departments.
• Represents the vice-president on various committees and to numerous organizations, occasionally acting as the vice president’s spokesperson with government authorities and external stakeholders.
• Provides analytical, strategic and implementation support with respect to current and emerging matters of importance in the advancement portfolio, ensuring follow-through by key players and sustaining momentum to drive initiatives to completion.
   

What you will bring:

• Graduate degree in management or a related subject
• Ten years’ management experience, including in these areas:
  • creating business plans and planning documents
  • the business of fundraising and alumni engagement, including its language, systems and best practices
  • developing organizational performance scorecards (objectives, targets, strategies, performance indicators)
  • project management
  • organizational change management
• In-depth knowledge of financial and human resources management
• In-depth knowledge of university culture and operations (an asset)
• Leadership that fosters collaboration and motivates stakeholders and colleagues through innovation and excellence
• Ability to build teams that work well together to achieve results, motivating others to exceed expectations
• Outstanding communication skills to present and explain complex ideas and issues to various audiences, both inside and outside the University
• Excellent skills in writing reports for senior management and decision-making bodies
• Ability to evaluate and address complex issues, to quickly resolve them without compromising events or relationships
• Strong attention to detail, risk assessment and conflict resolution skills
• Demonstrated tact, diplomacy, judgement and leadership
• Fluency in English and French (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.