Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily.  You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.  This position reports into the Regional HR & Facilities Director.

 

Responsibilities

Management Support

• Support key members of our Bangkok office.
• Support visiting Executives and VP's.

 

The duties initially assigned include, but are not limited to:

• Front of house and first point of contact for internal and external visitors to the Bangkok office.
• Management of day-to-day operations of the office, including employee queries, first point of contact for regional and global colleagues.
• Co-ordination of travel – Domestic and International.
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders.
• Oversee mail management with discretion, ensuring timely delivery of invoices to the accounting team for payment processing, while maintaining confidentiality.
• Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update internal contact lists, update floor plans, organise catering and events, together with any other tasks as requested.
• Minute taking, as required.
• Preparing documents/presentations – formatting, printing, binding as required.
• Preparing expense reconciliation (using WorkDay).
• Oversee all facilities maintenance and other projects for office improvement.
• Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment.
• Exhibit self-assurance and be comfortable setting boundaries when necessary.
• Coordinate efforts with other departments including HR, Recruitment, and IT.

 

Experience and Qualifications

• 5 plus years of experience as an Office Manager within a corporate environment.
• Ideal tertiary qualifications in Office / Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

 

Education and Training

• Skills in Office 365 and WorkDay would be desirable.