Job Description:

Position Title: Program Assistant, Learning Initiatives

Position Type: Full-Time

FLSA Classification: Non-Exempt

Division: Learning and Engagement

Department: School Programs

Reports to: Senior Director of Learning

Date Reviewed: 11/12/2025

About Crystal Bridges & The Momentary:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission.

The Momentary is a contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. The Momentary is a venue for the music, art, and food of our time, and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a ‘living room’ where community gathers to be inspired, connected, and joyful. You belong here: make the most of this moment.

Position Summary:

The Program Assistant, Learning Initiatives provides direct support to the Sr. Director of Learning and the Learning & Engagement division, assisting with cross-departmental initiatives, key museum education programs, and strategic projects that advance the museum’s mission to inspire all learners through art, nature, architecture and wellness.

This role serves as a central connector across school programs, teacher initiatives, curriculum projects, and school partnerships—ensuring smooth coordination, clear communication, and strong administrative support for the museum’s learning priorities. The Program Assistant will help prepare presentations, track project timelines, coordinate logistics, and assist in the creation of materials that communicate the impact of our K-12 Education work across the museum and to external partners.

Principal Responsibilities:

• Provide administrative and project support for the Sr. Director of Learning, including scheduling, correspondence, meeting preparation, and follow-up documentation.
• Support the development of presentations, reports, and timelines for cross-team initiatives, including board updates, strategic planning documents, and grant-related projects.
• Assist in coordination and logistics for Learning & Engagement programs and events (e.g., school partnership convenings, school visits, teacher institutes, public learning activations, supporting setup and hospitality, and helping ensure participants feel welcomed and cared for throughout the experience.)
• Maintain organized systems for shared calendars, project timelines, deliverables, and communication across multiple Learning teams.
• Draft correspondence, talking points, and content summaries for internal and external communications.
• Coordinate materials, notes, and next steps for cross-departmental meetings and collaborative initiatives.
• Support budget tracking, contracts, and supply coordination in collaboration with program managers and operations staff.
• Assist in the preparation and distribution of digital and printed learning resources, including curriculum kits, teacher materials, and presentation decks.
• Partner with marketing and communications to gather photos, stories, and highlights that demonstrate program impact.
• Serve as a collaborative member of the Learning & Engagement division, assisting with special projects and cross-team events as assigned.

Additional Responsibilities:

• Strong organizational skills and the ability to manage numerous projects simultaneously
• Must be able to work evenings and weekends as program schedule demands

Qualifications and Skills:

• Associate’s degree or High School Diploma with additional studies
• 1 year of experience working in museums, community or cultural organizations
• Demonstrated administrative, marketing event production abilities

Education, Training, and Traits

• Bilingual experience preferred (Spanish and/or Marshallese)
• A critical thinker who can analyze data, and capitalize on information
• A confident and team-oriented person who is creative, energetic, and accountable.
• An outgoing collaborator for the Community team and Education department; one who shares information easily, listens, and respects the abilities of others, and has a high level of emotional intelligence and political awareness
• Good communication skills
• A self-starter with strong motivation to succeed.
• Strong organizational skills and the ability to manage numerous projects simultaneously
• Must be able to work evenings and weekends for programs both onsite at the museum and in the community. Ability to travel within a 90-mile radius.
• Must project credibility, influence, and demonstrate ethical and professional behavior.

Licenses and Certifications:

• Valid driver’s license required. Travel around the greater Northwest Arkansas region is required.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: Position requires working in Museum Galleries for prolonged periods of time. This position requires standing, walking and climbing stairs, bending and stretching, and physical stamina to lift a minimum of 50 pounds unassisted. This position requires visual acuity to review written materials is required for this job.
• Work Environment: Work will be performed in an office environment, museum spaces. Additionally, Strong communication skills and ability to interact politely and effectively with a wide range of Museum members, visitors, volunteers and staff. Effectively utilize museum communications system. Communicate with public safety, fire and other local or state emergency personnel in an effective and calm manor.
• Position requires Shift Leads to work rotating shifts in order to learn and facilitate departmental and facility needs.
• Position requires ongoing flexibility in work hours due to events, staffing needs and other factors.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

Crystal Bridges is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.