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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

09/05/2024

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Internal Med Nephrology

Department's Website:

Summary of Job Duties:

The Program Manager will assist the Division Directors, Fellowship Director, Division Administrator and faculty as needed. To be the first point of contact for the office and assume responsibility for any and all day to day operations. All UAMS employees will treat others with Dignity and Respect. We communicate and share complete and unbiased information, assuring our colleagues receive timely, complete, and accurate information in order make informed decisions. We participate in institutional initiatives and encourage the participation of others. We collaborate in policy and program development, implementation, and evaluation using best practices in delivering quality service.

Qualifications:

• Bachelor's Degree PLUS four (4) years of project/program management experience.

Additional Information:

Responsibilities:

Nephrology Division:

• Serves as the lead administrative support for one division of Internal Medicine and is the primary point of contact for that division.
• Assists the Division Director in planning meetings, keeping the calendar up to date, preparing department letters, documents, lectures slides etc., preparing documentation for the annual faculty review process; assist division faculty at UAMS and CAVHS in coordinating meetings.
• Creates and updates(when necessary throughout the month) the monthly on-call schedule for the Division's clinical faculty, fellows, and rotating students on the consult service at both UAMS and CAVHS, distributing the schedule to both UAMS and CAVHS on-call managers, and inputting the schedule into the UAMS On Call system.
• Responsible for placing clinic blocks and updating the calendar and call schedule.
• Assists the Division Director in recruiting efforts for new faculty members within the division.
• Arranging initial phone interviews, offering invitations to visit UAMS, making travel arrangements and preparing detailed itineraries, arranging speaking engagements and organizing any details related to the visit, escorting visitors, requesting reimbursement invoices and processing requisitions in Workday etc.  
• Serves as back up to other divisions.

Procurement and travel:

• Responsible for the division’s procurement and travel; ordering items such as office supplies, maintenance requests etc., as well as, request reimbursements in WD.

Fellowship Coordinator:

• Management of documentation for the subspecialty Fellowship Programs needed to comply with Graduate Medical Education accrediting agencies and the UAMS College of Medicine Institutional Director.
• Assists program director with instituting and monitoring fellowship program improvements.
• Coordination of educational and reporting activities for the subspecialty Fellowship Programs to ensure compliance with directives of accrediting agencies.
• Works with Program Directors to maintain 1 to 3 year didactic curriculums for programs.  
• Works with Program Directors to schedule in-service examinations  for fellow assessments and evaluations..
•  Administrates a multisource 360 degree assessment of fellow’s performance.  
• Completes advancement process for current fellows and On-Boarding process for incoming fellows in New Innovations.  
• Completes certificate request and check-out process with house staff office for graduating fellows. Use New Innovations to maintain attendance records and send evaluations request for lectures to attendees. Creation/maintenance of call, block, rotation, conference, and clinic schedules and templates.
• Other Duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Talking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Standing, Walking

Occasional Physical Activity:

Balancing, Crawling, Lifting, Standing

Benefits Eligible:

Yes