Merge is looking for a driven part time Office Coordinator to support our NYC-based Office Manager on the ground in our SF office (353 Sacramento Street), and play a role in efficient operation of our office experience.

This role requires an in-person presence 3 days per week (Monday, Tuesdays and Thursdays), initially for 5 hours on each of these days (15 hours per week).

• Act as main point of contact for our San Francisco office
• Support the Office Manager with the management of facilities of our San Francisco offices, including but not limited to: organize, optimize and improve office organization, processes, procedures and systems; create an ideal workspace for Mergies
• Manage the front desk operations in SF and oversee visitors to the office to ensure a friendly, personal experience
• Monitor, order and restock inventory for the office
• Manage incoming and outgoing correspondence, including mail and packages
• Manage partnerships with building management, cleaning staff, and all other office vendors
• Submit work orders and schedule repairs for general office space and equipment maintenance, connecting with and escorting vendors
• Plan and execute both internal and external events that are raved about (happy hours, parties, all hands, panels, fireside chats etc.)
• Provide exceptional customer service - prompt responses to requests and inquiries, address concerns and solve problems to a high standard and in a timely manner
• Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage
• Partner with the People team and other cross-functional teams to provide great workplace and employee experience (e.g. onboarding)
• Deliver ad-hoc projects

• One or more years of experience in office coordination
• You love the creative challenge of maintaining strong culture and engagement in our in-office environment
• You’re hyper-organized, structured and completion-oriented
• You excel at multitasking, prioritization, with strong attention for detail
• You thrive on being proactive with anticipating needs, resourceful and solutions-oriented
• High degree of flexibility in the face of ever-changing and demanding requests
• You're a great written/verbal communicator who can comfortably interface with folks at all levels of the organization
• Proficient with Google suite, Asana, monday.com