Posted:
8/20/2024, 5:00:00 PM
Location(s):
New York, New York, United States ⋅ New York, United States
Experience Level(s):
Expert or higher ⋅ Senior
Field(s):
Customer Success & Support
ROLE SUMMARY:
The Global Heme/Onc, Lung and Precision team is a growing franchise within the broader Pfizer Oncology Business Unit. We are seeking highly-motivated candidate for an administrative assistant who has demonstrated resourcefulness and proactivity in prior roles. This position requires solid interpersonal and communication skills and the ability to manage multiple priorities to help the franchise run its operations efficiently.
The individual will focus primarily on administrative coordination to the brand teams. The individual’s systematic approach and organizational abilities will ensure that communication between departments and teams is seamless. Seeking an individual that can demonstrate hard work and focus that will make the franchise ready to achieve new milestones and help patients across the globe.
ROLE RESPONSIBILITIES:
Provide the full range of administrative support activities across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses
Maintain and distribute up to date organizational contacts and email distribution lists
Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence
Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics
Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately
Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed
Manage meeting minutes, meeting follow-ups and expedite flow of work
With the Brand Team Leads, coordinate special projects including colleague engagement forums, team training initiatives
Take personal accountability for quality of own work that impacts the department and understands impacts of actions
Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes
Provide back-up assistance in the absence of other administrative colleagues
Manage own time, professional development and prioritize workflow
BASIC QUALIFICATIONS:
High School Diploma or GED
10+ years' of relevant coordinator/administrator experience
Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
Excellent attention to detail, time management, organization, and prioritization skills
Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
Demonstrated experience coordinating domestic and international travel
Demonstrated verbal and written communication skills
Demonstrated ability to identify priorities and exercise sound judgment in accomplishing work in appropriate priority order
Professional maturity and presence with demonstrated ability to show good judgment and discretion; Discretion and trustworthiness in dealing with confidential situations
Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Ability to take direction and work with minimal oversight
Bachelor's Degree
Demonstrated proficiency of internal systems such as SharePoint, ENGAGE, PT&E, Ariba, Yammer
Other Job Details:
Last date to apply is August 28 , 2024
Work assignment location: On Premise
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Website: https://www.pfizer.com/
Headquarter Location: New York, New York, United States
Employee Count: 10001+
Year Founded: 1849
IPO Status: Public
Last Funding Type: Post-IPO Debt
Industries: Biotechnology ⋅ Health Care ⋅ Medical ⋅ Pharmaceutical ⋅ Precision Medicine