Oaktree is a leader among global investment managers specializing in alternative investments, with over $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities.  The firm has over 1400 employees and offices in 25 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in Tokyo, the Office Administrator will include, but is not limited to have the following responsibilities:

• Office Administration

  • Answering incoming calls and directing them to the appropriate person.

  • General upkeep and tidiness of the office and meeting rooms.    

  • Liaison for office related external vendors.

  • Mail processing.

  • Acting as Fire Warden and First Aider

• Management of Meeting Room and Guest/Visitor Experience

  • Greeting and attending to guests and visitor needs (making copies, arranging taxis, flight check-in, etc.);

  • Booking conference rooms and managing conference room calendars

  • Meeting catering services.

  • Managing access and assigning workstations for all Oaktree Visitors.

• Office supplies Procurement.

  • Product sourcing

  • Stock supervision

  • Purchasing Logs; upkeep and accounts reconciliation

• Administration of all corporate pantry/catering

• Budget Administration

  • All corporate services invoice processing in workday.

  • Local management of budget spend, forecasting and returns

• Events Administration – organizing and managing events

  • “Our Communities Matter” Volunteer opportunities

  • Year End Party

  • D&I celebration events etc

Experience Required

• Minimum two years’ experience as an Office Assistant, within a professional firm;

• Strong negotiation and relationship Management skills

• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and

• Strong working knowledge of office applications, including Microsoft Word and Outlook; Adobe Photoshop preferred.

Personal Attributes

• Excellent interpersonal, verbal and written communication skills.

• Outstanding organizational skills with strong attention-to-detail.

• Self-starter with a proven ability to take initiative, ownership and possess a strong work ethic.

• Possess willingness to help and outstanding customer service skills.

• Team-oriented with strong integrity and professionalism.

• Must be able to handle highly confidential situations with professionalism and tact.

Education

• Bachelor’s Degree required