You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

[18-month Contract]

At Sun Life Regional Office, we care deeply about the wellbeing of our employees. Our office is a place for ideation, social interaction, and bond building. This role’s purpose is to ensure that we have an office environment that is enticing, safe, well-functioning and welcoming to our employees who come to the office to be productive and have fun.

Job description

• Supervise all staff facilities and office admin external contractors. Ensure that Sun Life’s code of conduct is understood by all service providers.
• Review regularly service levels and pricing of office related vendors including electronic devices (phones, tablets) and corporate travel agency; strive to minimize costs whilst maintaining high quality and high employee satisfaction.
• Liaise with contractors to ensure service or product provided is timely and appropriately, and carry out pricing comparison and negotiation in a professional manner 
• Control cost, keep financial and non-financial records; perform budget and spend analyses and forecasting as required
• Responsible for procurement and maintenance office equipment / facilities, office removal/renovation. 
• Manage travel relationships/accounts as local travel manager and office insurance 
• Establish local policy & procedure according to global guidelines
• Spearhead the implementation and standardization of workplace strategy
• Driving all projects through with a sense of urgency and meeting deadlines
• Perform due diligence activities for new vendors and renewal of existing vendors

Preferred skills

• Proven experience as facilities/office administrator or relevant position
• Well-versed in office operations and facilities management best practices
• Strong project Management skills
• Strong sense of ownership, detail-minded and well-organized
• Excellent verbal and written communication skills
• Excellent organizational and vendor management skill

Qualifications

• University graduate preferred, degree in Facilities/Business Management an advantage
• 6-8 years’ experience or above in office administration field, including 3 years in supervisory level
• Relevant Office administration experience with proven success
• This is both a manager and worker role – one is expected to stand into all roles within the team if and when needed

Job Category:

Temporary Employee

Posting End Date:

30/08/2024