Apply now for this newly created role at AMLI. The role includes two distinct sets of responsibilities: (1) overall responsibility for T&E policy and expense reimbursements across all divisions of AMLI, and (2) review and analytical support for the Construction Accounting team.

ESSENTIAL FUNCTIONS:

T&E Administration

• Primary ownership of AMLI’s T&E policy. Partner with key stakeholders to ensure policies remain current and any changes are communicated appropriately.
• Primary ownership of the Expense module in Workday and address employee questions. Coordinate with IT, HRIS manager, and others to identify and address system issues and semi-annual system updates.
• Primary ownership of corporate credit card program. Facilitate issuance and cancellation of cardholders and reconciling accounts. Monitor outstanding balances to ensure timely payments. Coordinate with Treasury, IT, and employees as necessary.
• Coordinate with the Training Department to ensure the systems are used effectively.
• Perform first-line review of expense reports to ensure compliance with T&E policy before approvals by employee supervisors. Provide forward-thinking insight and guidance to employees and management regarding company policy adherence and best practices. Utilize judgment and discretion to allow for exceptions when appropriate while providing feedback, maintaining visibility, and avoiding setting precedents.
• Support Internal Audit’s annual review of expense reports.
• Prepare travel and card spend analyses, provide benchmarking, implement cost-saving measures and report program results to executives.

Job Cost Accounting

• Review budgets and monthly budget adjustments in the job cost system.
• Review job cost documents, including subcontract agreements, purchase orders, subcontract invoices, and insurance and lien waivers, for accuracy and completeness.
• Review job cost transactions (invoices, payments, etc.) for accuracy and completeness, including commitment balances.
• Review 3rd party general contractor draw documents (G702/G703) and related backup for accuracy and verification that subcontractor lien waivers are up to date.

General

• Prepare and deliver reports to monitor KPIs and offer suggestions for continuous improvements.
• Assist with review of general ledger activity related to T&E and construction properties.
• Prepare and post journal entries where needed (e.g., accruals and corrections.)
• Special projects as assigned.

EDUCATION and/or EXPERIENCE: Business degree. 2+ years of experience with T&E reimbursements and/or construction accounting. Expert-level Microsoft Excel experience is required.  Strong conceptual understanding of automated systems.

COMMUNICATION AND PRESENTATION SKILLS: Strong customer service, interpersonal, and communication skills (both verbal and written). Active listening skills with the ability to identify and then keep focus on critical issues. Conversational Spanish a plus.

Compensation and Benefits:

AMLI offers the following benefits to meet the needs of AMLI employees and their families:

• Rental Discount at an AMLI Apartment
• Medical, Dental and Vision Coverage
• 401(k) Company Match
• Tuition Reiumbursement
• Time Off - Vacation, personal, sick and company holidays

AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.