JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

POSITION GOALS

To assist the immediate superior in providing administrative support to the site and to deal with the clients requests/inquiry.  Undertakes any other duties as assigned by the Management/Immediate Superior.

DUTIES & RESPONSIBILITIES

 Administrative

·       To maintain and update the records of fixed assets.

·       To record incoming / outgoing mail.

·       To maintain a record of movement of the keys.

·       To provide administrative support such as calls, typing and filing, etc.

·       To issue car disc/labels or facilities passes to clients.

·       To record clients’ complaints for action by immediate superior.

·       To purchase items such as stamps/stationery/refreshments as and when required.

·       To input daily utilities consumption and produce reports for immediate superior.

·       To maintain leave records of site staff.

Accounts

·       To update MC strata roll and resident record as when there is a change of ownership or corresponding address.

·       To update Executive Diary Report.

·       To input GL and AR entries into computers regularly to ensure that they are up to date.

·       Prepare invoices / reminders to owners.

·       To issue cheques for invoices.

·       To answer owners’ queries on statements of accounts or invoices, etc.

·       To bank-in cheques / cash received and maintain proper records of deposits.

·       To produce certificates under Section 54(1)(c).

·       To do bank reconciliation and prepare monthly financial statements.

Accounts

·       To maintain a record on detailed breakdown of expenditure.

·       To maintain cash / petty cash book.

Others

·       To maintain bookings of recreational facilities.

·       To display notices or circulars on notice boards.

·       To oversee the collection and sale of old newspapers.

·       To record the collection of charges from facilities such as Laundromat, vending machines, coin phones, etc.

·       To participate and ensure that our services and activities are in compliance with the OMS procedure and standards.

Accountabilities

Successful completion of scheduled activities. Deal with complaints diligently and tactfully. Ensure that a high level of professionalism and customer service is maintained at all times.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.