The IVPP Program Manager consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: data management/ reporting; financial reporting/management; budget development/monitoring; grants management/administration; and physical plant maintenance/space planning for the injury prevention programs. Ensures, in collaboration with program leaders, that activities/initiatives are aligned with requirements as a comprehensive Level I trauma center. Partners with internal and external stakeholders to develop clear project plans, define project/program metrics and report on project/program status and results. Provides independent, analytical and programmatic support for strategic initiatives of IVPP.

Essential Job Statements

• Manages all data collection efforts for IVPP; including maintaining, updating and creating forms and projects within RedCap database. 

• Serves as a liaison between VCU IVPP, VCUHS Epic team, and 3rd party data management groups to ensure all necessary information and data is accurate, accessible and appropriate.  

• Guides and directs the development and implementation of a continuous quality improvement plan that supports the mission, goals and objectives of the injury prevention programs 

• Develops analytic processes by building knowledge of data analytic and visualization software (including advanced excel functions and tableau)  

• Provide data and assist supervisor as needed to prepare department level reporting for active awards 

• Develops and delivers formal and informal presentations and training to different levels of audiences, including senior level staff.  

• Educates injury prevention staff on data elements and data collection methodologies.  

• Provides training in the area of quality assurance and process error reporting for data and program coordinators. 

• Oversees the development and deployment of the Injury Prevention Department strategic planning and integration of services with input from Hospital administration, physicians, and other stakeholders. 

• Identifies and monitors metrics and milestones to evaluate progress on strategic initiatives as well as the effectiveness and efficiency of services. 

• Identifies and implements benchmarks and best practices for the programs/initiatives within IVPP 

• May manage or oversee the management of student rotations and other issues related to departmental student interactions. 

• Develops and produces complex reports for internal and external audiences. Determines method to most effectively present data as well as complies with required formatting 

• Develops business and operational plans for IVPP.  Implements program activities and staffing needs. 

• Provides leadership, direction, and coordination of all administrative functions. 

• Oversees the planning and implementation of IVPP pre-award grant submissions by monitoring scope, goals, deliverables and timelines. 

• Oversees the planning and implementation of IVPP post-award grant reporting by monitoring scope, goals, deliverables, and timelines. 

• Oversees the planning and implementation of IVPP allowable healthcare billing by monitoring scope, goals, deliverables, and timelines. 

• Develops budgets, including processing of procurements and monitoring expense and reimbursement activity to ensure expenditures are within budget. 

• Represents the IVPP and the VCU Trauma Center and develops relationships with external entities and organizations to include professional organizations, referring providers, patients and caregivers, etc. 

• Collaborates with physician leaders to develop programs/services to support the vision and strategic direction of the IVPP. 

• Elicits and incorporates input from all internal and external stakeholders in planning services. 

• Collaborates with all levels of regional leadership and the community. 

• Coordinates the Annual Report 

• Collaborates to ensure websites, marketing and public relations are maintained to promote the trauma network across the region 

Patient Population

• Not applicable to this position. 

Employment Qualifications 

Required Education: 

• Bachelor’s degree in business, healthcare administration or a related field 

Combination of education and experience may be considered in lieu of a degree.

Preferred Education: 

• Master’s degree in business, healthcare administration or a related field 

Licensure/Certification Required: N/A

Licensure/Certification Preferred: 

• Certifications and/or registrations in functional area 

• Diversity Equity and Inclusion certification preferred 

Minimum Qualifications 

Years and Type of Required Experience 

• 5+ years of related experience 

Years and Type of Preferred Experience:

• Prior leadership experience, Healthcare experience 

Other Knowledge, Skills and Abilities Required: 

• Experience with Microsoft office products including excel 

• Experience with databases and database management 

Cultural Responsiveness 

Other Knowledge, Skills and Abilities Preferred: 

• Public speaking 

Working Conditions

• Periods of high stress and fluctuating workloads may occur. 

• General office environment. 

• May be exposed to adverse weather conditions; cold, hot, dust, wind, etc. 

• Required to car travel to off-site locations, occasionally in adverse weather conditions. 

• May have periods of constant interruptions. 

• Prolonged periods of working alone.  

Physical Requirements

Lifting/ Carrying (0-50 lbs.), Lifting/ Carrying (50-100 lbs.), Push/ Pull (0-50 lbs.), Stoop, Kneel, Squat, Balance, Bending

Work Position: Sitting, Walking, Standing

Additional Physical Requirements/ Hazards: N/A

Mental / Sensory: Strong recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking

Emotional: Steady Pace, Able to Handle Multiple Priorities 

Workday Day (United States of America)

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.