Job Posting Title:

Student Conference Associate

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

25

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose
The Student Conference Associate serves in this part-time role performing administrative support and conference management duties, along with preparing the Guest Suites.
 

Responsibilities

Administrative Support

• Responsible for directing emails for the Events and Conference Services email to the appropriate individual. Provide timely responses as needed.

• Coordinate and schedule meetings with clients, partners and Conferences Services team.

• Participate in forums and presentations for Conference Services.

• Perform other administrative tasks as needed. Conference Management

• Coordinate building walkthroughs with the conference organizer.

• Support the Manager of Conference Services with conference group placement based on date of submission, request and needs of the department.

• Participate in the hiring and training for the Summer Conference Assistants.

Guest Suites

• Inspect and complete the inventory report for the Guest Townhomes after a conference guest leaves the space.

• Document and send any damages to the Manager for Conference Services for billing 72 hours after the guests have checked out.

• Check on the townhome rooms prior to the conference guest arrival and connect with Building Services for any items that need to be fixed.

• Coordinate the delivery of the mail keys and conference cards for the guests.

Required Qualifications

• Complete 24 credit hours at a institute of higher learning prior to employment

• Ability to lift 20 pounds (furniture, boxes etc.)

• Maintain a cumulative and term grade point average of 2.5 or above and be in good disciplinary standing

• Must be a regularly enrolled student as defined by the Quantity of Work Rule in the General Information catalogue at the University of Texas at Austin.

• Hold no other assistantship or employment during the appointment, unless approved. On-campus employment may not exceed five hours per week. Comply with limit on outside activities and the University’s Quantity of Work Rule.

• Must have a Texas driver’s license. Staff will operate a University vehicle due to the nature and responsibility of this position.

Compensation

$13.00 per hour

Work Shift

The Student Conference Associate will regularly work up to 20 hours per week, however, they may be asked to adjust their schedule depending on the workload of Conference Services. Work hours will be during the Conference Services office hours (8 a.m. to 6 p.m.). The Student Conference Associate may be asked to work hours outside of business hours and will be informed in advance.  

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.