Office Manager

O’Connell Electric Company is seeking an Office Manager to support our Lancaster, NY Office. This role is committed to professionalism, timeliness, and quality in the completion of all deliverables. They will work in close collaboration with the General Manager, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, and team support.

Responsibilities:

• Oversee daily office flow, manage maintenance/repairs, and ensure compliance with health, safety, and security protocols.
• Manage inventory and order supplies for the office.
• Schedule meetings/travel, manage calendars, handle correspondence (mail, phone, email), and prepare reports/presentations.
• Coordinate field union employee onboarding including completing new hire paperwork and establishing accounts for safety training and orientation.
• Serve as the primary contact for internal/external clients, greet visitors, and disseminate essential information. 
• Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and supporting Project Managers with entering timesheets into Austin Lane as needed.
• Create correspondence for Project Managers, subcontractors, engineers, etc.
• Interface with all project team members while promoting and maintaining open communication as well as collaborating with co-workers and other supporting offices or divisions to achieve deliverables.

Education and Experience:

• High school diploma required, a degree in Business Admin or related field preferred. 
• 3-5 years previous administrative or office management experience required.
• Relevant experience in the construction industry is highly valuable.

Key Competencies:

• Strong command of MS Office Suite (Word, Excel, PowerPoint) and relevant office software
• Excellent organization, time management, communication (written/verbal), attention to detail, multitasking, problem-solving, and interpersonal skills.

Compensation:

The minimum and maximum annual salary that O’Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $63,500 to $73,500.

It is important to O’Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O’Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take the candidate’s knowledge, skills, abilities, and experience into account.

Equal Opportunity:

O’Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.