We are seeking a dynamic and organized Bilingual Office Coordinator who embodies an exceptional sense of hospitality. Being fluent in French and English, you will be responsible for the smooth operation of the office, administrative management, and communication between staff and clients. 

Your profile: excellent interpersonal skills and attention to detail, ability to manage multiple tasks simultaneously, and a professional and warm approach 

If you are passionate about welcoming and organizing, this position is perfect for you! 

Key Responsibilities: 

Office Coordination: 

• Manage the daily operations of the office, ensuring that everything runs smoothly and efficiently 

• Serve as the first point of contact for visitors, clients, and employees, greeting them and addressing their needs in both French and English 

• Oversee the ordering and inventory of office supplies and equipment 

• Coordinate office maintenance and liaise with service providers for repairs and upkeep 

• Assist with the planning and execution of office events and meetings (including set-up and take-down) 

 

Administrative Support: 

• Provide administrative support to the management team, including calendar management, meeting coordination, and correspondence handling 

• Prepare and edit documents, reports, and presentations in both French and English 

• Assist with travel arrangements, including booking transportation and accommodations 

• Handle incoming and outgoing mail and packages and manage email correspondence 

 Communication: 

• Answer and direct phone calls and emails, ensuring clear and professional communication in both languages 
• Assist with the coordination of bilingual meetings, including preparation of materials and interpretation, as needed 

Qualifications: 

• Fluent in both French and English, with excellent written and verbal communication skills in both languages 

• Previous experience in office coordination, administration, hospitality, or a similar role 

• Strong organizational skills and the ability to manage multiple tasks and priorities 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office-management software 

• Ability to work independently and as part of a team in a fast-paced environment 

• Strong interpersonal skills and a customer-service-oriented mindset 

• Basic understanding of HR procedures and office management practices is an asset 

• Having a driver’s license and a car is an asset