JOB REQUISITION

Alexandria Executive Assistant

LOCATION

WASHINGTON DC - KING ST

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here

 

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.

 

At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.

 
 

Where We Need You:

We are seeking an Executive Assistant to join our Alexandria office. 

 
 

What You Can Expect:

The Protiviti Executive Assistant provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.

 
 

What You Will Do:

Executive Support

·       Answer and screen incoming calls, and make outgoing calls on behalf of executives

·       Greet visitors, sign them in/out, and assist them, as needed

·       Support executives and the other members of the management team in their workload by producing & proofreading reports, presentations, and/or proposals

·       Manage Executive Outlook & Salesforce details

·       Take initiative to anticipate the needs of your executives on a daily basis

·       Prepare and manage Time & Expense reports on behalf of executives

·       Arrange travel for executives, including flights, hotels, and transportation

·       Handle any printing/copying/faxing, binding, and mail

·       Partner with regional team to provide back-up support to executives

·       Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication

·       Work with Executive team business partners to schedule & manage client meetings

·       Invoicing for client projects as well as handling invoices for local office management

·       Power BI reporting for Executives

 

Office Support & Communication

·       Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized; All employees and visitors will need to sign in and out. Assist with security and crisis response

·       Recruiting – Assist with planning/organizing recruiting events held within the office and/or on campus; Assist with general printing, tracking, and reporting

·       Reporting and Correspondence – Assist in the response process for Request for Proposals; Support client project accounting/invoicing/new vendor setup; Upload materials to intranet site; Setup & manage client sites within internal systems; Initiate, draft, and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications

·       Interacting with & managing office building communications & operations

·       Coordinate & work closely with parent organization local office

·       Embody confidentiality with all levels within the organization and build trust within the market to evaluate what makes sense to elevate and to whom

·       Work with & support the OML with office culture; be the market culture champion

 

Marketing & Event Execution

·       Coordinate with local and regional marketing teams to prepare marketing materials and assist/execute on-site event

·       Manage, Plan, & Execute all Quarterly Town Hall meetings.

·       Schedule conference rooms and coordinate audio visual and/or catering needs

·       Room arrangement for offsite meeting/events, as needed

·       Manage Salesforce updates and reporting for executives

·       Coordinate with offshore resources to create national invites, presentations, & other client facing documents

·       Work with various internal committees on all office/market-wide events that include employee/alumni/holiday/seasonal celebrations both in & outside the office

 

EA Service Center

·       Handling ad hoc MD support work being submitted by Executive Assistants across the EOA team, such as:

·       Processing time and expense

·       Calendar management

·       Travel booking

·       Coordinating large meetings

·       Salesforce data entry

·       Contract Proofreading and editing

·       DocuSign management

 

Other Regional/National Items

·       Support Human Resources with local office needs

·       Manage confidential meeting coordination

·       Tracking & reporting for national initiatives

·       Coordinate with other offices, as necessary, to provide additional support to the region

·       Participate in ongoing training regarding technology upgrades and new systems applicable to the position.

 

What Will Make You Successful:

·       Professional, confident, enthusiastic, and detail-oriented

·       Excellent oral and written communication skills

·       Excellent interpersonal and organizational skills

·       Demonstrate initiative and be a self-starter

·       Positive and approachable; ability to interact well with all levels of staff and clients

·       Ability to work independently, exercise good judgment; resourceful, problem-solving skills

·       Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment

·       Demonstrated accomplishments in the following areas:

o   Working with a variety of levels of personnel to achieve business objectives

o   Coordinating and maintaining follow-up on multiple projects simultaneously

o   Proofreading and editing

o   Handling confidential information in a strictly professional manner

 

 

Your Educational and Professional Qualifications:

·       2+ years of professional experience, required

·       Bachelor’s degree, preferred

·       Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook)

 

Additional requirements:

US Citizenship

 

Our Hybrid Workplace

Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by team, and other business factors.

 

#LI-Hybrid

Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.

$52,000.00 - $80,000.00

Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.

Eligible for an annual discretionary bonus

Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.

Learn more about the variety of rewards we offer at Protiviti at https://www.protiviti.com/sites/default/files/2023-12/2024-benefit-highlights.pdf.

Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.

Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Protiviti’s employment process, any offer of employment is contingent upon successful completion of a background check.

Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to [email protected] or call 1.855.744.6947 for assistance.

In your email please include the following:

• The specific accommodation requested to complete the employment application.

• The location(s) (city, state) to which you would like to apply.

For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Protiviti is not registered to hire or employ personnel in the following states – West Virginia, Alaska.

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.

JOB LOCATION

VA GOVERNMENT CONSULTING