Job Description

THE AGENCY

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. 

CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.

OVERVIEW

CAA Books is a fast-paced and growing department selling publication and media rights across all languages, territories, and formats to establish and develop literary careers worldwide; we work with internationally acclaimed and bestselling authors across fiction and non-fiction.

We are looking for a new detail-oriented and efficient Publishing Assistant to Literary Agent to join our team, primarily to support one of our Agents. This Assistant will work on a client list comprised  of local and international authors,  including names like Margaret Atwood, Philippa Perry, Siri Hustvedt, Florence Knapp, Oliver Bullough as well as many other bestselling and prize-winning writers of fiction and non-fiction.

RESPONSIBILITIES

• Management of a busy diary and contacts lists, travel booking, scheduling & expenses.

• Logging deals on behalf of the Literary Agent and submissions management.

• Management of multiple databases, from publication to rights.

• Liaising with our Business Affairs and Accounts departments to track payments and contracts.  

• Reading and commenting on authors’ new material and submissions. 

• Dealing with enquiries about rights, publicity and author material.

• Acting as the primary point of contact for client enquiries by telephone and email.

• Liaising with the Literary Agent on day-to-day author business.

• Fielding phone calls and emails for the Literary Agent. 

• Correspondence drafting. 

• Preparing newsletters, writing website and marketing copy.

• Handling post, author copies, book orders.

QUALIFICATIONS/REQUIREMENTS

• Must have a passion for books/reading and be keen to develop a career in the publishing industry. 

• Interest in other types of media, such as podcasts, film/TV, visual arts, and the ability to identify trends. 

• Should have proven solid administrative experience. 

• Excellent organisation skills and attention to detail. 

• Ability to take ownership of tasks and prioritise workload to meet tight deadlines. 

• Excellent communication skills, both written and verbal. 

• Previous experience with Outlook and other MS Office programmes. 

• Additional language skills are desirable but not essential.

• Publishing experience preferable. 

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.