Job Purpose:
The Accounts Payable Analyst for Invoice Processing Team plays a crucial role in ensuring the accurate and timely processing of vendor invoices, contributing to efficient financial operations and strong vendor relationships. This position is responsible for handling a high volume of invoices (over 24,000 annually) for specific products/services, ensuring strict adherence to internal expense policies and facilitating prompt payments.
Key Responsibilities:
- Receive, review, and accurately process a high volume of vendor invoices daily within the Oracle system.
- Verify invoice compliance with internal expense policies, company procedures, and regulatory requirements.
- Identify and resolve discrepancies or issues related to invoices, collaborating with internal stakeholders and vendors as needed.
- Prepare and release payments promptly to ensure they are processed accurately before scheduled payment runs.
- Monitor payment status and follow up on any pending items to avoid delays.
- Maintain and accurately update the Management Information System (MIS) on a daily basis to ensure data integrity and traceability.
- Assist in generating reports related to invoice processing and payment status as required.
- Develop expertise in processing invoices across multiple product/service lines to enhance team flexibility and cross-functional support.
- Demonstrate adaptability and the ability to transition efficiently between various sub-processes with short notice, optimizing workflow and responsiveness.
- Actively participate in the training and onboarding of new invoicing team members and support cross-training initiatives for existing staff.
- Provide excellent customer service to internal departments and external vendors, addressing inquiries and resolving issues efficiently and professionally
Qualifications:
- High school degree required; a technical degree in Finance or a Bachelor's degree in progress (Administration/Finance/Accounting) is highly preferred.
- Foundational experience or educational background in finance, accounting principles, or the full accounting cycle.
- Advanced English proficiency (90% fluency in verbal and written communication) is required.
- Proficiency in Microsoft Office Suite, particularly Excel (intermediate to advanced Excel skills preferred for data manipulation).
- Strong computer system navigation skills with the ability to quickly learn new software and tools.
Core Competencies:
- Prioritization & Time Management: Demonstrated ability to manage multiple tasks, meet deadlines, and effectively prioritize workload in a fast-paced environment.
- Attention to Detail: Meticulous approach to data entry and verification, ensuring high levels of accuracy.
- Accountability: Takes ownership of tasks and responsibilities, delivering high-quality results consistently.
- Team Player: Collaborates effectively with colleagues, contributing positively to team goals and a supportive work environment.
- Customer Service Orientation: Strong commitment to providing excellent service to internal and external stakeholders.
- Proactivity: Identifies potential issues and takes initiative to resolve them or suggest improvements.
- Communication Skills: Excellent verbal and written communication skills for clear and effective interaction.
Desirable Skills & Experience:
- Previous experience in an Accounts Payable department or a high-volume data entry environment.
- Working knowledge of ERP systems (e.g., Oracle, SAP) and Procure-to-Pay (P2P) processes.
- High level of Portuguese proficiency (85%-90%) is a significant advantage.
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Job Family Group:
Operations - Services
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Job Family:
Accounting Operations
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Time Type:
Full time
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Most Relevant Skills
Please see the requirements listed above.
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Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
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