We are seeking a dedicated and professional Part-time Receptionist/Office Manager to join our team. The ideal candidate will be responsible for providing front desk reception services and managing office operations to ensure a smooth and efficient workplace.

 

Responsibilities

• Reception Duties: Answering and directing phone calls, handling general inquiries, and greeting clients, prospects, and visitors.
• Facility Management: Ensure the office environment is well-maintained and conducive to productivity. Maintain and restock the kitchen pantry.
• Building Management: Coordinate with facility management services for repairs and maintenance. Manage and communicate with routine office vendors.
• Supplies and Inventory: Oversee the procurement of office supplies, equipment, groceries, and furniture. Create monthly expense reports.
• Mail Handling: Sorting and distributing incoming mail and preparing outgoing mail and packages.
• Event Coordination: Assisting in the planning and execution of client lunches, office lunches, Quest events and meetings.
• Customer Service: Providing excellent customer service to clients, visitors, and employees.
• Ad-Hoc: Assist with various tasks around the office and serve as back up to executive assistants.

 

Qualifications

• Proven experience as a receptionist, office manager, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning abilities.
• Excellent written and verbal communication skills.
• Able to remain in a stationary position for extended periods of time.
• Able to lift and move groceries and supplies, up to 20 pounds.

This is a part time, hourly consultant position for 20 hours per week at a rate of up to $25/hour based on experience. Flexibility in scheduling is preferred.