Job Description:

POSITION SUMMARY:

The Manager of Advancement plays a crucial role in generating financial support from alumni, parents, foundations, corporations, and individuals to uphold the mission and vision of Pacific Oaks College & Children’s School. This position involves donor development, fundraising, and providing guidance to donors, prospective donors, and institutional leadership. Collaborating with various departments and the Pacific Oaks Children’s School, the Manager works to foster alumni engagement and advance institutional goals.

Reporting directly to the President, this role is based in Pasadena, CA.

SUPERVISION RECEIVED:

The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments.

SUPERVISION EXERCISED:

Minimal or no supervisory responsibilities.

ESSENTIAL FUNCTIONS:

Leadership and Collaboration:

• Collaborate with the President and various stakeholders.
• Lead efforts to engage supporters and expand the network.
• Oversee logistics for special events.
• Coordinate with the Parent Association for fundraising events.

Fundraising Strategy and Execution:

• Develop and support fundraising plans.
• Manage portfolios of prospects and major donors.
• Monitor and track major gift solicitations.
• Conduct comprehensive analyses of fundraising programs.

Relationship Building:

• Build relationships with boards, alumni, and supporters.
• Support and nurture alumni relationships locally and globally.
• Maintain regular communication with alumni and supporters.
• Support the Alumni Association and fundraising initiatives.

Administrative and Financial Management:

• Manage donor database administration within CRM/Fundraising software.
• Manage department budgets and forecast fundraising income.

Miscellaneous:

• Perform other duties as assigned.
• Willingness to work occasional evening and weekend hours.

Is regular attendance an essential function?  ☒ Yes          ☐ No

ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES:

Communication and Financial Management:

• Excellent knowledge of business communication and financial management.

Time and Project Management:

• Excellent time and project management skills, ability to set priorities, and handle multiple projects.

Technical Skills:

• Knowledge of Razor’s Edge and similar software preferred.

Interpersonal Skills:

• Strong interpersonal skills, ability to work with diverse stakeholders and communities.

Problem-solving and Decision-making:

• Ability to initiate and develop protocols and processes for the department.
• Ability to problem solve using sound judgment and decision-making abilities.

Independence and Initiative:

• Ability to act independently and make recommendations to the President.

POSITION QUALIFICATIONS:

• Education:
  • Required: Bachelor’s degree from an accredited college or university.
  • Preferred: Master’s degree.
• Experience
  •  Required:
    • Minimum of 3 years of professional experience managing medium to large-scale projects in the education or non-profit sector;
    • Minimum of 3 years of special event oversight experience required.
  • Preferred:
    • Minimum of 3 years of experience in an Advancement department at an Institute of Higher Education (IHE) and external affairs.

TYPICAL WORKING CONDITIONS

• Office environment; typically, 70 degrees
• Noise level is usually quiet to moderately noisy while in the office

EQUIPMENT USED:

• Computer/Laptop
• Calculator/10-key
• Telephone
• Copier, scanner and fax machines

ESSENTIAL PHYSICAL & MENTAL TASKS: (Check all that apply):

                Physical Demands:

☐ Standing                        ☐ Lifting:  _# Lbs.            ☐ Pushing/Pulling                           ☐ Driving

☐ Walking                          ☐ Carrying                         ☐ Hearing                                          ☐ Speaking

☐ Reaching                        ☐ Writing                           ☐ Squatting/Kneeling                   ☐ Seeing

☐ Climbing                         ☐ Pushing                          ☐ Other:  Typing

Physical Environment - Exposed to: 

☒ Noise                              ☒ Heat/Cold                     ☐ Fumes/Gases                               ☐ Human Tissue/Fluids

☐ Chemicals                      ☐ Carcinogens                  ☐ Dirt                                   ☐ Animal Tissue/Fluids

☐ Toxic Chemicals           ☐ Radiation                        ☒Other:  Dust

☐ Biohazardous Material

Mental Demands: 

☒ Reading                          ☒ Frequent Interruptions           ☒ Periods of Concentrated Attention   

☒ Detailed Work             ☒ Irregular Work Schedule         ☒ Frequent Contact with People

☒ Frequent Deadlines                  ☐Other: 

☒ Multiple Concurrent Tasks

TRAVEL: (% of total time): Up to 50% of total time traveling locally

ENVIRONMENTAL CONDITIONS:

The noise level in the work environment is usually quite to moderately noisy while in the office.  The office temperature is about 70 degrees.

DECISION MAKING:

The position is governed by the policies of Pacific Oaks, along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the department's strategic goals and budget management.

CONTACT RESPONSIBILITIES:

Routine exchange or presentation of information.

Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees.  Recommends alternative approaches to solve problems and conflicts. 

FINANCIAL RESPONSIBILITY:

This position does not require the management of budgets, but it is required to follow Pacific Oaks policies for purchasing and budget approvals.

DISCLAIMER:

The duties listed above are intended only as an illustrations of the various aspects of the position and types of responsibilities that may be performed.  The omission of specific statements does not exclude them from the position if work is similar, related or a logical assignment to the position and does not preclude management from assignment duties not listed herein if such functions are a logical assignment to the position.  This position description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as needs of the employer and requirements of the position change. 

Pacific Oaks College and Children’s School is committed to providing an environment that is free of discrimination and harassment of any type. In keeping with this commitment and as required by Title VI, Title IX, Section 504 and all other applicable federal and state laws, Pacific Oaks College and Children’s School does not discriminate and prohibits discrimination and harassment against its employees, students and applicants in its programs and activities based on race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, marital status, parental status, pregnancy, age (over 40), medical condition, physical or mental disability, veteran status, genetic information or characteristics protected by the state or federal employment harassment and discrimination laws.

Compensation & Benefits

This opportunity is budgeted at $66,560.00-73,170.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.pacificoaks.edu/about/careers-pacific-oaks/

Pacific Oaks is an Equal Opportunity Employer.

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.
 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.