Location:

London, London, United Kingdom

Job ID:

R0088642

Date Posted:

2025-04-29

Company Name:

HITACHI RAIL LIMITED

Profession (Job Category):

Human Resources

Job Schedule: 

Full time

Remote:

No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Job Title: HR Shared Service Administrator

Location: London or Newton Aycliffe

Salary: £28-32k DOE

Position type: 15 month FTC

Your new role

Here at Hitachi Rail, we have a unique and exciting opportunity for an HR Administrator (Shared Services), to provide an effective and efficient HR shared service to Hitachi Rail Limited.  Responsible for the workforce administrator of employee life cycle and produce all recruitment and contractual documentations for HR records systems

Specifically, you will be responsible for the following deliverables:

• Providing a professional and responsive service to customers both internally and externally
• First line support for employees queries
• Provide information to managers and employees about HR policies, procedures and processes
• Support all aspects of the company HR activities such as; new starter admin, probations, references, induction, employee changes, leaver process, references, annual salary and bonus reviews.
• Responsible for maintenance of relevant employee personnel files i.e. contracts, benefits, medical records, training records, competency and appraisals.
• Monthly Workday (HiNext) audit
• Goods receipting invoices and creating POs for the HR dept
• Workday/SAP data entry for new starters, employee changes and leavers.
• Arranging medicals, OH referrals
• Managing sensitive and confidential matters including personnel relations, employee relations and organisational changes
• Support with the monthly payroll data submission
• Coordinate and deliver new starter induction
• Carrying out other duties and projects appropriate to the grading of the post as may be directed by the Head of HR Operations
• To be aware of, actively promote, and implement Hitachi’s ethos, culture and values.
• To be involved in Hitachi Rail Limited staff development and training and participate in PDP procedures.

About you

• Previous administrative experience with an HR Department, including contracts and offer letters.
• Excellent Planning, prioritising and organising skills
• Awareness and understanding of HR practices
• Sound knowledge of, and compliance to HR legislation  
• Good written and verbal communication skills
• Attention to detail
• Ability to work within a pressured environment whilst maintaining a high level of accuracy
• Ability to issue/create contracts and offer letters. Correspondence in accordance to promotions, Bonus and leavers.
• Position holder must be able to interface effectively with all levels of personnel both within and outside the company.
• Intermediate IT skills – typically Word, Excel, Powerpoint
• Experience of and commitment to the effective implementation of equal opportunities and CSR policies.
• Ability to communicate effectively both orally and in writing
• Commitment to working as part of a team
• An understanding of Workday and SAP for HR

Qualifications

• English & Mathematics GCSE level or equivalent

Desirable Requirements

• Previous experience in a rail or manufacturing company
• CIPD qualified level 3 or equivalent experience
• SAP/ Workday System experience

What we offer

We value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to:

• Competitive salary
• Annual Performance bonus paid on discretionary basis.
• 25 days holiday
• Pension scheme with contributions up to 9%
• Private medical insurance
• Personal Accident insurance
• Group Income protection
• Group Life Insurance
• Employee Assistance Programme

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

#LI-GF1

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at  https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail