Job Summary

The P2P Analyst, will be responsible for the timely and accurate coding, processing of invoices and expenses and facilitate the payment process that meet/exceed key objectives and service levels. Responsible for adopting a ‘Right First Time’ mentality to the end to end invoice processing process within to both internal and external stakeholders.

Accountabilities

The P2P department is responsible for ensuring the efficient and effective processing of purchase transactions through to payment including responsibility for the reconciliation and accuracy of all P2P accounting transactions. Further, the P2P department works with Suppliers to ensure effective roll-out of process improvements such as e-invoicing.

Key Performance Objectives

Service delivery: 

Responsible for the timely and accurate delivery of the below activities for Accounts Payable:

• Validation of invoices received and ensuring its compliance to the invoicing requirement and supported with legal and statutory documents of Taiwan / Japan.
• Processing of invoices received from scanning in compliance with the invoicing and tax regulation for Taiwan / Japan.
• Monitor of invoices sent to coding or approval.
• Verify all supplier information ensuring correct payments go to correct supplier sites
• Create and Update vendor master records in compliance with process policy.
• Pay all the invoices and expense that are due and demandable.
• Manage the queries related to processing of urgent requests, taxes, payroll, recurring payments and all concerns related to invoice payables.
• Support month end activities in the closure of the AP ledger
• Own the month end activities relating to area in closing of the AP ledger
• Manage queries and process walkthrough for audit.

 P2P processes and systems compliance:

• Be accountable for meeting and prioritizing own targets/deadlines and those of others to agreed standards and procedures.
• Embed and adhere to process improvement opportunities identified by the invoice processing management team in line with P2P standards to improve efficiency, effectiveness and quality and once agreed help drive the implementation of recommended improvements.
• Responsible for compliance to all P2P processes and procedures, ensuring all P2P processes fare SOX compliant.

Relationship Management:

• Be accountable for effective interaction with both internal and external stakeholders in the resolution of obtaining the correct coding information
• Appropriate escalation of issues and ensure resolution to completely put items to closure.
• Be accountable for undertaking any appropriate intervention to see invoice through to payments

Qualifications:

• Bachelor’s degree in accountancy/finance or relevant field.
• 2–4 years experience in Procure-to-Pay (P2P) operations.
• Background in Shared Services supporting Finance Operations for Taiwan, Japan, or China.
• Ability to speak, read, and write Japanese and/or Chinese fluently.
• Strong knowledge of invoicing processes and tax regulations for Taiwan and Japan.
• Proficient in Microsoft Excel, with working knowledge of Outlook and Word.
• Hands-on experience with major enterprise accounting systems such as Oracle, SAP, or PeopleSoft.

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