Castleton Commodities UK is seeking a Receptionist to join our administrative team at our London office.This is a dedicated reception position, collaborating with a professional team of three Executive Assistants and an Office Manager. The successful candidate will play a vital role in maintaining seamless office operations and delivering an exceptional experience for employees, clients, and visitors.

This position offers an excellent opportunity for a dedicated professional who is passionate about delivering outstanding client service and front-of-house excellence, and who thrives in a dynamic, fast-paced corporate environment.

Responsibilities:

• Consistently delivers an excellent and professional front of house (FOH) experience to all visitors, guests and employees in the office

• Act as the central point of contact for all Reception activities and FOH operations

• Register, meet and greet visitors / guests and provide refreshments

• Answer all incoming calls to the London main line including taking messages

• Own the preparation of meetings and other events as necessary

• Assist in the coordination of interviews when necessary

• Accept, distribute and prepare mail and delivery of packages, including liaising with couriers

• Management of all meeting rooms including booking the rooms and cleaning down after meetings

• Processes invoices in a timely manner and liaise with internal finance / treasury teams where needed to ensure payment

• Work with the Office Manager to order, maintain and dispatch office supplies including snacks / milk / drinks for the office

• Support the Office Manager with office related admin tasks

• Assist other Support staff with ad hoc projects, such as dealing with expenses, car bookings, ordering lunches and light travel 

• Support the EA team with ad-hoc / limited travel arrangements, diary support and other tasks where required

• Active involvement with the social committee and set-up of office events 

Qualifications:

• Minimum of 2 years’ experience in a Receptionist position preferred within a financial services / professional services firm.

• Customer orientated with a passion for high-level service.

• Well presented and maintains a high level of professionalism at all times.

• Flexible, approachable, adept at working under pressure.

• Demonstrates a ‘can do’ and ‘no task too small’ attitude.

• Clear and professional telephone manner and overall communication skills.

• Good experience with MS Office and Outlook.

• Self-motivated with the ability to multi-task and effectively prioritize tasks.

• Ability to work autonomously with minimal need for supervision and enjoys working collaboratively with others in a team to achieve results.

• Proactive and able to problem solve.

• Ability to work effectively in a fast-paced, dynamic and high-intensity environment including an open-floor plan, with timely responsiveness and the ability to work beyond normal business hours when required.   

Employee Programs & Benefits:

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits

• Employee assistance & wellness programs

• Parental and family leave policies

• CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.

• Charitable contribution match program

• Tuition assistance & reimbursement

• Quarterly Innovation & Collaboration Awards

• Employee discount program, including access to fitness facilities

• Competitive paid time off

• Continued learning opportunities

Visit  https://www.cci.com/careers/life-at-cci/# to learn more!

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