Sandvik Mining

Onboarding Coordinator – Heatherbrae, NSW
 

About the Opportunity

As a key member of our integrated and collaborative HR team, you will lead the end‑to‑end onboarding experience for all new employees and internal transfers. This role plays a vital part in shaping a smooth, engaging, and consistent introduction to the organisation—supporting each new starter from pre‑boarding through their first month with us.

With a strong focus on enhancing engagement and long‑term retention, you will use your broad HR generalist knowledge to guide and support both managers and new team members at every stage of the onboarding journey. You’ll ensure a high‑quality, seamless experience for all stakeholders by coordinating processes, providing clear communication, and helping new employees feel welcomed and set up for success from day one.

Responsibilities:

• Accurately enter and maintain job requisitions and positions in Workday, resolving any technical issues as needed.
• Manage the full onboarding process for new employees, internal transfers, promotions, and secondments.
• Prepare and issue New Starter Packs so employees receive required information and resources before or on their first day.
• Update and maintain Enboarder, monitor engagement, and recommend improvements where engagement is low.
• Maintain accurate employee records in Electronic Employee Files SharePoint, including right‑to‑work documents, qualifications, reference checks, bank details, contracts, and position descriptions.
• Conduct regular audit checks of Workday and SharePoint to ensure data accuracy.
• Support managers by arranging IT access, software, phones, uniforms, and PPE early to ensure new starters are fully equipped on day one.
• Check in with managers before, on, and after a new employee’s first day to ensure the process is on track.
• Provide troubleshooting support to new starters and work with internal teams to resolve issues quickly.
• Collaborate with Payroll to ensure all new employees are correctly set up.

About you:

You are a proactive and organised professional with a relevant qualification in Business, Human Resources, or a related field (or currently working toward one). You bring experience in administrative or HR support roles, with strong attention to detail and the ability to manage multiple priorities. You have a warm, approachable style and build strong relationships with ease, delivering a high standard of service to both internal and external customers. You communicate confidently, can influence and support others, and are comfortable working with HR systems or similar databases. Experience with Workday and Enboarder is highly regarded. You are adaptable, quick to learn new processes, and committed to ensuring accuracy, efficiency, and a great experience for all stakeholders.

Agencies need not apply.
To be eligible for this role, you must have the right to live and work in Australia. Please note that as part of our recruitment process, you will be required to successfully complete a pre-employment medical.

What we offer

• Flexible working arrangements, work from the comfort of your own home up 40% of the work week
• Training and development opportunities, from extensive internal programs to contributions towards external studies.
• Company-funded paid parental leave, with superannuation contributions during the leave period.
• Sandvik Wellness Program to support and enhance your health and wellbeing
• Comprehensive Employee Benefits Program, including salary sacrifice options, and a Length of Service Recognition program.
• Employee Referral program, earning up to $5,000 per successful referral
• Company-wide Bonus scheme to reward your hard work and dedication.

Sandvik is proud to be a WORK180 Endorsed Employer for Women, having been listed among the Top 101 Endorsed Employers for five consecutive years. We are committed to fostering an inclusive and supportive workplace, and you can explore our policies and employee benefits on the WORK180 website. In addition, we are honoured to have achieved Silver Status for our Health and Wellbeing Program through the WorkSafe QLD Be Recognised Program, reflecting our ongoing dedication to creating a safe, healthy, and engaging work environment.

Who we are

Sandvik is a global leading Original Equipment Manufacturer, delivering comprehensive equipment, tools, parts, services, technical and digital solutions tailored to the mining, mineral processing, infrastructure and manufacturing industries. The Sandvik Group has over 41,000 employees spread across more than 150 countries globally.

Our purpose is to advance the world through engineering by helping customers transition sustainably in mining, rock processing, and component and intelligent manufacturing. Sustainability is integral to our growth and our customers' success. We embed sustainability in all aspects, from R&D to product innovation and supply chain sourcing. Collaborating closely with customers, we enhance product impact and efficiency through technology and data-driven solutions, aiming for net-zero emissions by 2050 and 90% circularity by 2030.

We work to protect and advance people, enabling diversity, equity and inclusion in our business, human rights in our value chain and resilient communities where we work. We are an Equal Opportunity employer and welcome applications from individuals of all backgrounds, including women and Aboriginal and Torres Strait Islander people.

Our commitment to integrity and building relationships based on honesty, respect, and trust is paramount. Join us at Sandvik, where we are dedicated to delivering excellence and innovation.

For further information about the role please reach out to Talent Acquisition Specialist – [email protected]

Applications close: 21st March 2026, or prior if ideal candidate selected.