Overview

Provide executive support for the Senior Leadership Team (SLT) in Acrisure London Wholesale.

Responsibilities

• Inbox Management
  • File/action/respond on behalf of the SLT where appropriate
  • Flag items for action where applicable
• Diary Management
  • Responsibility for heavy calendar management, requiring interaction with both internal and external stakeholders
  • Coordinate a variety of client, market and internal meetings
  • Gatekeep diary and suggest opportunities to streamline schedules
• Expense Management
  • File monthly expense reports using Emburse
  • Review expense reports of direct reports to ensure they are submitted in line with company policy
• Global Travel Management
  • Extensive global travel bookings (predominantly US) including flights, hotels, car hire, transfers and any other logistics
  • Ensure bookings are in line with company policy
  • Identify and execute all visa requirements
  • Provide itineraries where required
• Business Assistance
  • Coordinate Team Leader meetings including agendas, minutes, action point.
  • Assist the SLT with the drafting of internal and external communications, including regular Exec meeting prep and reporting, in coordination with Marketing team
• Event Planning
  • Manage both internal and external events for the SLT and wider Acrisure London Wholesale team
  • Coordinate with wider Acrisure teams and corporate functions on group events
  • Suggest opportunities for hosting hospitality/events with clients and markets
  • Budget management and tracking
  • Liaise with Marketing for Acrisure branded collateral where applicable
• Line Management
  • Line management of Personal Assistant in Acrisure London Wholesale including appraisals, mentoring and development

Key Competencies

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Exceptional written and verbal communication skills
• Strong organization and planning skills
• Proven ability to work with a team or autonomously
• Sound judgment and decision-making ability
• Proven ability to show initiative
• Effective team player with a can-do, collaborative attitude
• Discretion and confidentiality
• Strong attention to detail and accuracy
• Flexibility and ability to manage multiple tasks at once
• Ability to take ownership and responsibility for tasks
• Enthusiasm and drive

Previous Experience

• Experience supporting SLT/C-suite in an insurance or financial services firm
• Familiarity of insurance market
• Awareness of regulatory requirements
• Project and/or event management experience

Work Environment

• Full time
• Hybrid (4 days in office, 1 day at home)
• Contractual hours 9:30am-5:30pm
• Occasional flexibility required to suit business need