This position has responsibility for assisting the HR team in maintaining and administering the Human Resources function and supporting employees and managers in the UKMEA region. The role will allow the candidate to develop their HR capabilities and will involve day to day interaction with employees and other stakeholders across all our UKMEA locations.

You will have a chance to show your skills and knowledge as well as develop yourself in new areas and to work on projects to streamline our processes and onboard new colleagues from acquired companies.

Responsibilities

New Joiner Administration

• Drafting offer letters & contracts of employment.

• Administer all pre-employment screening for new joiners and employment screening for employees and manage any exceptions.

• Administer entry medical check-ups.

• Conducting induction sessions and administering system access.

• Maintain Induction presentations and email communications ensuring they promote employee engagement from day one

• Adding newcomers’ data to Workday, payroll and other systems as required.

• Ensuring adherence with the probationary process for all new joiners.

Leaver Administration

• Calculate notice periods & holiday entitlements and feed accurate information to payroll and update Workday accordingly.

• Closing down system access and updating HR Systems.

• Administer exit documents.

HR Administration:

• Monthly review of completeness of documents and actions for new hires / internal moves / salary & role changes or any changes of contractual conditions. Keeping all respective systems and trackers up to date.

• Action all benefits administration including joiners and leavers.

• Responsibility to maintain visa documents and work with visa vendor to keep this up to date.

• Daily cooperation across wider HR teams / vendors to solve any issues or questions.

• Project work on acquisitions and integrations with incoming companies.

HR Systems and Payroll

• Action all role changes and salary increases – drafting amendments to contracts, updating HR systems.

• Support monthly payroll process to ensure all information feeding into payroll is accurate (collection & preparation of input data; checking of payroll files and attendance).

• Ensuring all employee records and HR systems are maintained, accurate and kept up to date at all times.

• Updating the HR pages of the employee intranet.

• Assisting with user issues relating to all HR Systems.

Employee Support

• First point of contact for all queries sent to HR mailboxes.

• Processing employer references, confirmation of employment upon employees´ request etc.

Other Requirements

• Preparing regular and ad-hoc reports for other areas of the business.

• Liaising with external suppliers e.g. benefits or third party providers to solve any issues that arise.

• To undertake any other projects / tasks as may reasonably be required to facilitate the effective operation of the department and company.

• Supporting junior colleagues within the team and sharing knowledge across HR function.

Requirements

• Minimum of 2-year experience in HR field.

• Capable of working towards deadlines and adapting to changing conditions.

• Strong initiative, decision making and problem-solving abilities.

• Experience working in a fast-paced international environment is essential.

• Excellent attention to detail.

• Flexibility and willingness to learn and support team.

• Confident with well-developed written and verbal communication skills in English.

• Knowledge of other European languages is welcomed.

• Experience using Workday and/or managing project work are welcomed.

• Being organized and proactive, with the drive to deliver results and manage self effectively.

• Experience handling confidential material.

• To enjoy working with people and have the ability to work as part of a team as well as individually.

• Day to day computer skills required e.g. experience of Microsoft Office package tools is essential.

Opportunities

• 26 days of holiday & 7 sick days per year

• Hybrid system of working based on 3+2 model.

• Meal Allowance 100 CZK/day

• Extra paid overtime

• Multisport card (available also for partner or child)

• Cafeteria system (600 CZK/month)

• 26 weeks fully paid maternity and paternity, 8 weeks fully paid bereavement leave, and 2 weeks fully paid emergency leave

• Pension or Life Insurance (2% from Contractual Monthly Gross Salary)

• Support for statutory leaves (e.g., wedding day, blood donation)

• Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies;

• Remuneration and career advancement is based on individual contribution and business impact rather than tenure or seniority;

• We provide significant financial rewards for high performing individuals;

At FNZ, we recognise that diversity, inclusion, and accessibility are important factors for our success. We embrace the unique perspective and capabilities of our current and future employees, which will help us continue to drive innovation and achieve our business goals. Recruitment decisions at FNZ are made in a non-discriminatory manner where all employees are valued and respected. In particular, we want to ensure accessibility needs are well supported thus, ensuring our recruitment process is fair and equitable for all applicants.