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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

10/22/2024

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Peds Infectious Diseases Admin

Department's Website:

Summary of Job Duties:

Under the direction of the Practice Director and Office Manager, the Administrative Coordinator effectively provides administrative support and coordination to the UAMS faculty and providers in the Pediatric Division of Rheumatology. Responsibilities include, but are not limited to, coordinating all office activities, maintaining faculty and provider files, preparing reports, handling travel and purchasing, and coordinating educational activities. With the goal of providing the best possible service to both internal and external stakeholders, patients, and families, this position functions with a high level of professionalism, independence and organization to ensure efficient and continual coverage of administrative needs.

Qualifications:

• Bachelor's degree plus two (2) years of general administrative office support experience or

• Associates degree plus four (4) years of general administrative office support experience or

• High School diploma/GED plus six (6) years of general administrative office support experience required.

Knowledge, Skills & Abilities:

• Knowledge of operations between a medical center in an academic and clinical enterprise.

• Ability to effectively collaborate with colleagues, and internal and external stakeholders from a customer service and positive focus.

Additional Information:

Responsibilities:

• Coordinates office activities with the office manager and other professional staff within and outside the assigned unit..

• Assists with updating the system that is used for Rheumatology scheduling and submits clinic modifications to ACH to communicate changes to physician schedules. 

• Maintains UAMS monthly on-call physician schedules and communicates the call schedule with the ACH On-Duty Schedule.  

• Gathers information for credentialing for the Pediatric Rheumatology Faculty.

• Oversees completion of the Time and Effort forms for the Pediatric Rheumatology section.

• Updates Pediatric Rheumatology faculty profiles on the UAMS website.

• Enters requisitions/travel in Workday for Pediatric Rheumatology faculty physicians. 

• Management of IT inventory in the Pediatric Rheumatology Sections.

• Assist with didactic meetings and organizing meetings for residents.

• Requests privileges for department access to various programs and folders for faculty.

• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Lifting, Pulling

Benefits Eligible:

Yes