JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for a Trilingual Executive Assistant Brussels, PDS Projects. The role is based in Brussels.

About JLL

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 110,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

About Project And Development Services (PDS)

JLL is a world class real estate development partner for our investor and corporate clients. Our services affect how millions of people live, work, and play every day. It is our responsibility to nurture the impact we can have on all projects and bring value into every detail. From development advisory to project and cost management, from program management to engineering design and sustainability, from fit-out to asset repositioning and major base-build schemes, our services span every dimension across all asset types, sectors and regions.

JLL’s PDS team comprises 8,900 project managers, engineers, designers and architects across 50 countries and is actively managing 36,900+ projects yearly. Join the PDS team to expect more and achieve more. There’s room for you to design and build your career within the PDS community and the wider JLL ecosystem.

The Role

As an integral member of the team, you will be involved in different missions:

• Financial: recording and follow-up of fee invoicing, payments and reminders, updating of documents, follow-up of accounting processes and deadlines, management of supplier contracts, financial follow-up of subcontractors with project managers, recording of supplier invoices, follow-up of dashboards, management of flows in the various reporting tools (salesforce, certinia, etc.)...
• Project management finance: recording and management of invoices, follow-up of validations and transmission for payment, follow-up of dashboards and financial reports, etc.
• Administrative: phone reception, making appointments, diary management, room reservations, checking expense claims, welcoming and integrating new arrivals, organizing job interviews, formatting documents, filing contracts, managing correspondence, etc.
• Sales: participation in the administrative side of tender applications, support for bid presentation, coordination of brand image and consistency of communication.
• Marketing: business cases, internal communications, team and/or customer events, customers' brochures layout, publications on social networks and communication around our services...
• Support for IT tools, in particular creating accesses according to projects, setting up presentations, etc.
• Internal purchasing: team travel bookings, business card management, reprography/office supplies order management...
   

Sound like you? To apply you need to be / have

• 1st experience assisting a team,
• Excellent command of the Office package (Word, Excel, PowerPoint, Outlook),
• Trilingual in French, English AND Dutch,
• Strong analytical skills, dynamic and rigorous,
• Highly autonomous and proactive,
• Strong organizational skills,
• Respect for confidentiality and discretion,
• Good interpersonal skills and sense of teamwork (internal and external contacts- Communication skills such as diplomacy and firmness).

What You Can Expect From Us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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Location:

On-site –Brussels, BEL

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.