Job Description:

Key Responsibilities:
● Greet and welcome visitors in a professional and friendly manner.
● Answer and direct incoming calls to appropriate departments or individuals.
● Manage the reception area, ensuring it is clean, organized, and presentable.
● Handle general inquiries from visitors and employees, providing accurate information as
needed.
● Schedule and coordinate meetings, appointments, and conference room bookings.
● Maintain office security by controlling access (e.g., monitoring visitor logbooks and
issuing visitor badges).
● Assist with various administrative tasks such as data entry, filing, and managing
correspondence (e.g., emails, courier, packages).
● Coordinate office supplies inventory and place orders as needed.
● Handle visa related coordination for employees
● Support the HR and administrative teams with other tasks or special projects as
assigned.
Required Qualifications:
● High school diploma / graduate or equivalent.
● Proven experience as a receptionist, front office representative, or similar role.
● Proficiency in Microsoft Office Suite (Word, Excel, Gmail) and basic office equipment
(e.g., printers, scanners, phone systems).
● Strong organizational skills and attention to detail.
● Excellent verbal and written communication skills.
● Ability to multitask and manage time effectively.
● Professional attitude and appearance.
● Customer service-oriented with the ability to handle diverse inquiries in a courteous and
efficient manner.
Preferred Qualifications:
● Experience working in a corporate environment.
● Basic knowledge of office management procedures.
Work Environment:
● Office setting with regular interaction with employees, clients, and visitors.

Pattern is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.