The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.  
• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or [email protected].

Job Description

The University of Nevada, Las Vegas invites applications for Records and Gift Processing Coordinator Division of Philanthropy and Alumni Engagement [R0145028]

ROLE of the POSITION

The Records and Gift Processing Coordinator, under the supervision of Director of Records and Information Services, exists to support the Division of Philanthropy & Alumni Engagement (“Division’s”) data needs. This position will work with various individuals to oversee that best practices with regards to gift processing, record management, report and data generation using current CRM software as well as other products customary in this field. 
 

This position independently performs a variety of professional level duties to ensure timely and accurate gift entry, reconciliation and audits of gifts and pledges into the CRM system.  This person will be required to research and resolve discrepancies. This position will also ensure the accurate and timely production of gift receipts and donor communication letters. This position also works independently and collaboratively with ongoing efforts to ensure data integrity and quality maintenance of constituent records.  In addition, this position will work on a variety of data enhancement projects.

With the use of a variety of software programs, this position will be responsible for the preparation and evaluation of data files and reports according to set procedures. This position will also be be expected to create new or revise existing policy and procedure documentation. 

This work is conducted in support of the development/fundraising goals and objectives of the university and specifically, on behalf of the Division, colleges and units, and the university’s President’s office.

• Information systems used to support database maintenance and records activities:

  • Blackbaud Raiser’s Edge - main external relations database

  • PaperSave data warehouse database – to save supporting constituent documentation

  • Import-O-Matic - importing tool to support record maintenance and gift processing

  • Lexis Nexis - for biographical record validation

  • MobileUp App – mobile application to update alumni and friend information from Raiser’s Edge

  • Encompass/iModules – On-Line donation/event registration and email communication platform

  • Gravyty/Advance – for crowdfunding and giving day events

  • Evertrue – support Annual Giving Development Experience Officer Activity

  • Other Systems – as implemented in the future
     

• Merchant accounts utilized to support credit card donation and event registration activities:

  • Blackbaud Merchant Services for Alumni and Foundation gift and event activity

  • Authorized.Net for Alumni and Foundation gift and event activity

  • Cybersource for Athletics gift activity

  • PayPal for Alumni and Foundation gift and event activity

  • Card Connect for text to give and auction activity 

  • Braintree – for digital wallet usage via Gravyty/Advance crowdfund platform

  • Braintree Tonal – for phonathon credit card processing

  • Stripe - for Digital wallet usage via Encompass/iModules platform

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

About the UNLV Division of Philanthropy and Alumni Engagement

The Division of Philanthropy and Alumni Engagement (PAE) fosters relationships with alumni, friends, corporations, and foundations and encourages private financial support for the students, faculty, research, and innovative programs that distinguish UNLV as an exceptional university.

PAE currently employs nearly 100 team members. We seek to hire talented professionals who will share the university's vision for excellence in academics and research, as well as a commitment to the relationships built between UNLV and its alumni and friends.

UNLV is a vibrant campus, a supportive workplace, and has tools to help you achieve professional and personal growth. We offer a variety of career opportunities and generous compensation packages 

Living Our Values

As a team member of PAE, you will be part of a growing, inclusive division that values integrity, trust, excellence, teamwork, and respect.

MINIMUM QUALIFICATIONS

This position requires a bachelor’s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and a minimum of 1 to 3 years of experience in fundraising/development, records and information services or similar business experience.

PREFERRED QUALIFICATIONS

No preferred qualifications. 

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY RANGE

Salary competitive with those at similarly situated institutions.

BENEFITS OF WORKING AT UNLV

• Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays

• Excellent health insurance including medical, dental and vision

• No state income tax

• Comprehensive retirement plans and voluntary benefits programs

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Flexible work schedule which may include a hybrid work schedule

• Employee recognition and appreciation programs

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Employee discount at UNLV’s Student Wellness Recreation Center 

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates’ materials will begin on November 20, 2024. 

Materials should be addressed to the Search Committee Chair and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or [email protected].

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, <“R0145028”> in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. 

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. 

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both.  

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

 

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Posting Close Date

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified,  HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. 

References will be contacted at the appropriate phase of the recruitment process.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.  

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.