JOB SUMMARY:

The HR Coordinator provides high-quality administrative and coordination support to the Human Resources Department, with a primary focus on recruiting, onboarding, and front-line HR operations. This role supports Talent Acquisition Partners, HR leadership, hiring managers, and candidates by coordinating interview logistics, managing recruitment and onboarding workflows, maintaining accurate records, and serving as a central point of contact for the HR office. The HR Coordinator ensures a positive and inclusive candidate and employee experience through timely communication, careful attention to detail, and consistent application of established HR procedures and systems.

ESSENTIAL FUNCTIONS/DUTIES:

• Schedule and coordinate virtual and on-campus interviews and related meetings, including securing meeting rooms, coordinating panel or committee logistics, arranging candidate travel, and ordering catering, as appropriate. Ensure logistics support a positive, inclusive, and welcoming candidate experience.

• Provide administrative calendar support for the Vice President of Human Resources and HR Directors, including scheduling meetings involving confidential matters, coordinating attendees, preparing materials, and making travel arrangements as needed.

• Assist Talent Acquisition and HR Partners with recruiting activities by preparing and posting job advertisements, tracking advertising activity, sourcing applicants as assigned, maintaining recruitment records, and issuing timely applicant communications.

• Serve as a liaison, as directed, between the Talent team, hiring managers, and external staffing agencies to support the placement of temporary or contingent staff.

• Collect and organize new hire documentation; create, maintain, and archive confidential personnel files in accordance with established retention and purge schedules, including paper I-9 records, under the direction of HR leadership.

• Act as a central point of contact for the Human Resources Office by monitoring and responding to inquiries received through the General HR inbox and other intake channels, addressing routine and non-routine questions regarding HR processes, procedures, and activities, and providing accurate information or routing inquiries to appropriate staff for specialized assistance.

• Support onboarding by issuing offer-related communications as directed, providing new hires with first-day logistics and instructions, responding to questions, and assisting with completion of onboarding tasks in Workday. Coordinate invitations for new hires to attend New Employee Orientation and deliver the HR presentation during the session.

• Initiate and monitor background check processes in accordance with institutional policy; review results, update records, notify hiring partners of issues, and troubleshoot process or system-related concerns. 

• Monitor onboarding and compliance reports to ensure timely completion of required tasks, including I-9 documentation, background checks, and related onboarding requirements; complete I-9 documentation and associated recordkeeping for non-student employees in accordance with policy.

• Monitor and maintain inventory of office supplies, ensuring appropriate quantity is on hand, well organized, and accessible, to support office projects. Make sure that machines are functional; troubleshoot and schedule repair as needed.

• Maintain confidentiality and exercise discretion when handling sensitive and confidential information in a busy office environment.

• Retrieve, sort, and distribute departmental mail.

• May be assigned recruiting responsibilities for non-agency temporary staffing needs.

• Performs all other duties as assigned.

MINIMUM QUALIFICATIONS:

• An associate’s degree in human resources, business administration, or a related field is required. An equivalent combination of education and experience may be substituted for the minimum educational requirement.

• Minimum of three (3) years of administrative experience, preferably in Human Resources, Talent Acquisition, or a related office environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational, interpersonal, and written and verbal communication skills.

• Demonstrated ability to manage multiple priorities with strong attention to detail and accuracy.

• Proficiency with standard office and business software, including Microsoft Word and Excel, Google Workspace, web-based systems, and general office equipment.

• Prior experience with an HRIS and/or Applicant Tracking System is preferred.

• Ability to interact effectively with ethnically, culturally, and socially diverse faculty, staff, students, and external partners.

• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.

• Flexibility and willingness to perform a wide range of administrative and coordination duties in a fast-paced environment.

• Commitment to supporting an inclusive work environment and the ability to work respectfully and effectively across differences in background, role, and perspective.

PHYSICAL REQUIREMENTS:

• Sitting: Extensive sitting at a desk or computer workstation, often >50% of the workday.

• Computer Use: Frequent, repetitive keyboarding and mouse usage.

• Vision: Close vision (20 inches or less) to view computer monitors, read, and interpret documents.

• Lifting/Carrying: Light physical effort, usually restricted to lifting files, office supplies, or small equipment (typically 5-10 lbs. or less).

• Mobility: Occasional walking and standing, reaching, filing, and bending.

• Communication: Talking and hearing to communicate in person or over the phone.

WORK ENVIRONMENT:

• Office environment.

• Low to moderate noise levels.

• Work must be performed on campus.

SUPERVISORY RESPONSIBILITIES:

• No supervisor responsibilities.

UNION:

No

WORK SCHEDULE & MODALITY:

Full-time, 40 hours per week. On-Site, M-F

EMPLOYMENT STATUS (Temp, Term, On-call, etc)

Regular, Full-Time

GRADE:

830NE

DOCUMENTS NEEDED TO APPLY:

Resume (Required)

Cover Letter (Required)

Salary Grade Structure

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Human Resources