Scheduled Hours

37.5

Position Summary

Responsible for managing and directing key academic support projects for the Office of the Provost including the oversight of University accreditation, monitoring and ensuring compliance of educational programming (including new degree and modification proposals), supporting the doctoral council and PhD program reviews, and oversight of academic integrity. This role offers guidance and counsel to the Vice Provost for Graduate Education, the Vice Provost for Educational Initiatives, the Provost and the Senior Associate Provost for Academic Initiatives & Planning on a variety of issues including graduate, professional and undergraduate student academic and university policies. The position also manages Danforth Dean and Provost Unit reviews.

Job Description

• Serve as Provost Office primary contact with responsibility for numerous policy & compliance topics, university-wide reporting projects, and communicating updated or new compliance guidelines. Partners with Vice Provosts, schools, University Registrar, Office of Student Financial Aid, OISS and graduate admissions teams.
• Assist Vice Provost for Graduate Education and the Doctoral Council with the regular review of university-wide academic policies for graduate and professional students including research and peer benchmarking.  Oversee the Doctoral Council’s PhD Program Review process. Plan and develop each review, lead the support team, establish and monitor the timelines and outcomes.  Communicate best practices in graduate and progressional education, building connections across campus to enhance efficiencies and opportunities among the graduate programs.  Serve as Provost Office liaison to ensure PhD programs in schools are in alignment with university policies.
• Direct and provide counsel on graduate and undergraduate academic & University-wide policies. Partners with Vice Provosts and schools to implement and manage policies.  Continually update administration on current new and changes made to educational regulations, and partner with the University Registrar, the Student Financial Aid leadership, and Graduate admissions on such matters.
• Manage degree approval process. Partner with schools and University registrar accordingly.  Maintain and improve degree database, new degree process review and approval (for Provost and Deans), and manage the communications related to these requests.
• Manage teams supporting PhD reviews, academic integrity oversight, accreditation and compliance topics.
• Serve as academic integrity resource to departments to ensure that all university and graduate school policies are followed. Serve on university-wide committees related to Academic Integrity.
• Collaborate with campus partners through advocacy, leadership, and communication.  Skillfully interpreting data and advises the administration on decision challenges and opportunities.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically working at a desk or table
• Repetitive wrist, hand, or finger movement (PC Typing)
• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (8 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications

• Bachelor’s degree and eight years relevant experience or Master’s degree and five years relevant experience in academic policy and/or compliance.

Preferred Qualifications

• Master’s degree and seven to ten years of related experience.
• Relevant experience in higher education and data analysis.
• Knowledge of WashU systems, including SLATE and Workday.
• Ability to relate well to a variety of constituents on academic and personal levels as well as to show sensitivity to student concerns.
• Broad understanding of the issues of higher education, assessment, and research methods, and the ability to develop options and make recommendations within a contextual understanding of institutional needs.
• Experience in Graduate Education dynamics and culture.
• Excellent computer skills.
• Effective oral and written communication.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Computer Literacy, Confidential Data Handling, Data Analysis, Data Management, Decision Making, Detail-Oriented, Effective Written Communication, Emotional Intelligence, Graduate Education, Higher Education Administration, Independent Judgment, Interpersonal Effectiveness, Microsoft Office, Networking Strategies, Organizational Planning, Program Implementation, Simplifying Complex Information, Statistical Applications, Verbal Communications

Grade

G15

Salary Range

$84,200.00 - $148,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.