At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

The team and the role

Be part of a high performing results oriented growing HR Admin team consisting of 4 members with a broad range of experience.

The role will be based in Kraków and the successful candidate will work on a hybrid model. Minimum 3 times a week in the office (Monday, Wednesday, Friday).

 You can expect to gain experience in the following areas / your core duties will be:

• Managing administration of employee cycle processes (from hire to retire)

• Managing shared HR inbox within the team – regular checking of the mails in the HR inbox on outlook

• Onboarding process from scratch - (contract preparation, HR onboarding presentation, contact with employees before onboarding, gathering onboarding documents, adding data collected from documents into internal systems, calculating vacation days, etc ).

• HR system maintenance (Workday)

• Employee files maintenance

• Supporting benefits administration: Benefits , Health insurance, Life insurance, Social Fund, pension administration and the invoices

• Employees' working time and absences maintenance

• Cooperating with payroll department in relation to changes in compensation and payments

• Assisting with special projects as needed

• Assisting with all personnel file’s preparation (annexes, bank certificates, contract amendments, ZUS, other employee requests, etc)

• Reporting and data analysis

• Keeping track of sick leaves (also issuing medical checks)

• Maternity/paternity/disabilities issues

• Keeping HR trackers up to date – great team work

Pre-requisite knowledge, skills and experience:

• Strong Attention to detail is a must

• Outstanding team work skills

• 2 years experience in HR/Finance/Payroll is desired

• Very good knowledge of MS Office - especially in Excel, Outlook, Teams

• Bachelor degree minimum

• Decision making skills

• Solving issue skills

• Proactive and positive approach

• Willing to learn

• Very good command of English B2 minimum

• Experience with Workday would be an asset

• Knowledge of the onboarding process from scratch will be an asset

Benefits:

• Attractive compensation package including extensive set of benefits such as Premium Health Insurance, Multisport Card, My Benefit – Cafeteria System, Life Insurance

• Professional environment with great development opportunities

• Training and development in a wide variety of areas to ensure staff are constantly developing and progressing their skills

• Tuition policy with study leave and generous payment of all related fees

• Enjoy a start-up like environment on the back of a well-established and profitable company