Position Summary

The Inventory & Procurement Specialist is responsible for managing inventory levels and purchasing parts, equipment, and supplies that support both Residential and Commercial/Industrial (C&I) operations. This role ensures materials are available for service calls, installations, and preventative maintenance programs, while maintaining accurate records in company systems. Strong organization, vendor management, and attention to detail are essential to supporting efficient operations and a great customer experience.

What You’ll Do

Live Our Core Values

• Demonstrate Accountability, Being Open‑Minded, and Caring About Relationships in daily work.

Inventory Management

• Monitor inventory levels for Residential and C&I parts, equipment, returned goods, and consumables.
• Perform cycle counts and reconcile discrepancies to maintain accurate stock records.
• Forecast inventory needs based on service schedules, preventative maintenance contracts, and upcoming projects.
• Ensure proper storage, handling, and compliance with company standards.

Procurement & Vendor Relations

• Source and purchase parts, equipment, and supplies from approved vendors.
• Maintain strong vendor relationships and evaluate performance for quality and reliability.
• Create purchase orders and track shipments to ensure timely delivery.

Operational Support

• Partner with Residential and C&I service teams to ensure materials are available for installations and repairs.
• Support preventative maintenance programs by ensuring required parts are stocked and ready.
• Reconcile completed work with inventory usage to support accurate billing.

Systems & Reporting

• Use IFS for procurement tracking and Workware for service scheduling and project data.
• Navigate third‑party billing portals for commercial accounts.
• Maintain accurate inventory transaction records and generate reports for management.

Accounting & AP Support

• Track, code, and process vendor invoices, reconciling charges to received products, services, and job/expense categories.
• Code commercial invoices and upload supporting documentation for proper job costing.
• Record residential equipment invoices on month‑end inventory forms for accurate tracking and valuation.
• Communicate with vendor Accounts Receivable teams to resolve discrepancies and ensure timely payments.

Other Duties

• Perform additional related tasks as assigned.

What You Bring

Core Competencies

• Attention to Detail — Accurate inventory counts and documentation.
• Negotiation Skills — Ability to secure favorable vendor terms.
• Problem Solving — Ability to resolve order discrepancies and customer concerns quickly.
• Technical Proficiency — Comfortable using inventory management and procurement systems.
• Collaboration — Works effectively with service, scheduling, and sales teams across Residential and C&I operations.

Preferred Skills

• Experience with Monday.com or similar workflow/project management tools.

Why Culligan?

• Enjoy $0 deductible medical insurance with affordable premiums! Dental, vision, life insurance and more included in our comprehensive benefits package.
• Career growth opportunities through training and development.
• Competitive base pay, commission, and bi-annual employee incentives.
• 401k with employer match.
• Collaborative and innovative work environment