Job Posting Title:

Development Associate (Salary)

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Additional information is available at https://hr.utexas.edu/prospective/benefits.

Purpose
The development associate supports the college's fundraising efforts by providing comprehensive administrative, operational, and donor stewardship support to the Development Team. This position coordinates gift processing and acknowledgments, maintains donor records and development systems, supports the chief development officer and gift officers, coordinates meetings and events, and manages projects that strengthen donor relationships and advance the college's philanthropic priorities.

Join a collaborative, high-performing Development Team that is passionate about advancing education and creating meaningful impact through philanthropy. This role offers the opportunity to gain experience across multiple areas of fundraising, including development operations, donor engagement, stewardship, project management, and event coordination, making it an excellent opportunity for a proactive, organized professional who enjoys learning, taking initiative, and contributing in a fast-paced environment.

Responsibilities

Administrative Support for Development Team

• Schedule meetings and coordinate calendars, resources, and logistics for gift officers, the Chief Development Officer, and the Development team.

• Prepare RTAs, OOEFs, and process reimbursements for travel, entertainment, and other Development team expenses.

• Serve as a liaison between the Development Team and Business Services to ensure compliance with University policies and procedures.

• Manage the Development Team calendar, prepare meeting materials, and track follow-up items and action steps.

• Maintain and update the donor database, including recording engagement activities, maintaining watch lists, and tracking event attendance.

• Maintain and organize electronic development files and records.

• Coordinate and track custom donor stewardship efforts, including birthday cards, get-well cards, recognition gifts, and other donor outreach.

Gift Processing and Acknowledgment

• Process, document, and track incoming gifts, including cash, checks, gifts-in-kind, and other charitable contributions, for deposit.

• Reconcile weekly gift reports and collaborate with Texas Development and financial partners to ensure gifts are processed accurately.

• Track pledges and manage pledge reminders.

• Prepare and coordinate the weekly production of donor acknowledgment letters for gifts, pledges, and other routine Development correspondence.

• Maintain and update acknowledgment letter templates.

• Generate weekly reports and oversee all aspects of acknowledgment letter production, including mail merges, formatting, proofreading, routing for signature, mailing, scanning, tracking, and filing.

• Track endowment plaques and coordinate updates to the College of Education Endowment Plaque Wall.

Projects-Based Development Work

• Collaborate with the Director of Development Operations to prepare, edit, and organize materials for annual endowment impact reports.

• Partner with the Chief Development Officer, Director of Development Operations, and gift officers to support stewardship initiatives, including holiday gifts, thank-you gifts, special mailings, and donor correspondence.

• Provide administrative and logistical support for Advisory Council meetings and regional alumni events, including coordinating supplies, preparing meeting materials, and assisting with event logistics.

• Support annual giving initiatives and special events.

• Percentage of time may increase based on project scope and departmental priorities.

General Office and Clerical Assistance

• Provide front office support in SZB 2.804 by greeting visitors, answering questions, and welcoming guests.

• Answer and route incoming calls.

• Manage the Development team's ProCard, office supply purchasing, and vendor relationships, including the copier/printer contract.

Required Qualifications

• Bachelor's degree.

• Three years of experience in development, fundraising, event planning, or a related field. Relevant education and experience may be substituted as appropriate.

• Excellent written and verbal communication skills, including strong attention to detail and accuracy.

• Strong organizational, time management, and project management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

• Self-motivated, proactive team player with strong problem-solving, critical thinking, and customer service skills.

• Experience coordinating vendors, events, and multiple internal and external stakeholder relationships.

• Proficiency with databases and Microsoft Office applications, including Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.

• Demonstrated ability to improve processes, manage complex information, and support fundraising initiatives with a high standard of excellence.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with UT databases such as VIP.

• Experience composing, editing, and proofreading professional correspondence.

• Experience creating, tracking, and reporting metrics related to fundraising or outreach efforts.

• Experience working with complex data and information.

• Experience in higher education and/or a related industry such as sales, hospitality, or account management.

Salary Range

$50,000 + depending on qualifications

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.