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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

08/31/2024

Type of Position:

Clerical

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Microbiology & Immunology Admin

Department's Website:

Summary of Job Duties:

The Executive Assistant II provides executive-level administrative, clerical, and office support for the Department. This role coordinates event planning, travel management, purchasing, scheduling, and other related administrative activities. The Executive Assistant II is responsible for reconciling both P-card and T-card transactions, coordinating departmental meetings, preparing meeting agendas and minutes, and approving/processing payroll for bi-weekly employees within the Department. Additionally, the role involves keeping track of all department inventory and supporting other members of the leadership team as needed.

Qualifications:

• Bachelor's Degree PLUS three (3) years of administrative or related experience OR High School Diploma/GED Plus seven (7) years of administrative or related experience

Preferred Qualification:

• Bachelors Degree in Business Admin/Healthcare OR related PLUS Four (4) years administrative experience.

Additional Information:

Responsibilities:

• Maintains calendars, schedules appointments, coordinates meetings and special events, answers phones and responds to inquiries, processes mail, and coordinates travel arrangements. 
• Performs general office management functions, including ordering supplies, maintaining inventories of assets, requesting services and equipment maintenance and repairs and completing purchasing requisitions. 
• Maintains financial records and monitors expenditures and accuracy of transactions. Provides status reports on departmental accounts as required.
• Acts as central liaison and initial point of contact for executive meetings with internal and/or external stakeholders. 
• Acts as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence. 
• Assists in the planning of departmental events and ensures conference rooms are setup appropriately prior to event. 
• Keeps track of timekeeping for bi-weekly employees within department    
•  Performs other duties as assigned

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Talking, Walking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible: