Program Management Specialist

Posted:
3/12/2026, 10:58:40 PM

Location(s):
Maryland, United States ⋅ College Park, Maryland, United States

Experience Level(s):
Junior ⋅ Mid Level

Field(s):
Product

Job Description Summary

The Program Management Specialist is generally the first point of contact for visitors to the Department. This position will manage and monitor a wide range of the day-to-day administrative functions within the Department; provide support for faculty; serve as the departmental representative to the Department of Transportation and building security; assist with department travel; and manage department conference rooms, mailboxes and supplies.

Responsibilities include, but are not limited to:

Administrative Systems: Represents the department for transportation/parking and building security; manages keys and electronic access, access approvals, and audit-ready security records. Oversees conference room scheduling/setup, poster printing, mailboxes, phone/directories/announcements, and serves as backup for the department website and shipping/receiving. Supervises student office workers (if applicable) and distributes paychecks.

Faculty and Staff Support: Provides administrative coordination for faculty/staff, including travel and non-employee travel, and supports program/area needs such as APA accreditation and self-study cycles.

Customer Service: Serves as the main office liaison for visitors; helps maintain office/testing/breakroom supplies and spaces; supports department events (setup, catering, paperwork, greeting/assisting visitors) and delivers/couriers documents on campus.

Minimum Qualifications

EDUCATION: Bachelors degree.

EXPERIENCE: Two years experience in administrative staff work.

OTHER:

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Elementary knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; of basic methods and techniques used in organizing and conducting studies and analyses or programs, procedures, and organizations; of basic analytical and statistical principles and techniques. Skill in the use of office automation software and its application; in operating manual and automated office equipment. Ability to establish and maintain effective working relationships; to present ideas and information clearly and concisely both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Additional Job Details

Preferences:

The ideal candidate possesses the following qualifications:

  • Ability to successfully work with various campus constituencies, including students, staff, faculty, and administrators.
  • Ability to work independently with strong initiative and a high attention to detail.
  • Excellent organizational and planning skills and the ability to balance multiple projects in a fast-paced, complex environment.
  • Ability to work as part of a team with excellent interpersonal skills.
  • Ability to triage multiple concerns of faculty, staff, students, and administrators while assessing priorities and adhering to strict deadlines.
  • Strong communication and writing skills.

Required Application Materials:

Cover Letter, Resume and List of three (3) professional references with email addresses, and phone numbers.

Best Consideration Date:

N/A

Posting Close Date:

March 27, 2026

 

Open Until Filled:

No

 

Job Risks

Not Applicable to This Position

Financial Disclosure Required

No

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

BSOS-Psychology

Worker Sub-Type

Staff Regular

Salary Range

$48,138.00 - $57,766.00

Benefits Summary

For more information on Regular Nonexempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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University of Maryland - College Park

Website: https://umd.edu/

Headquarter Location: College Park, Maryland, United States

Employee Count: 10001+

Year Founded: 1856

IPO Status: Private

Last Funding Type: Grant

Industries: Education ⋅ E-Learning ⋅ Higher Education ⋅ Personal Development ⋅ Universities