Job Title: Project Manager
Department: Division of Communications
Classification: Exempt

Grade: 11

FTE/Working Schedule: 1.0

Position Overview:
 

Carleton College’s Division of Communications is seeking a full-time Project Manager to join its highly collaborative creative team. The department develops communications strategies and produces multimedia marketing materials for student recruitment, special events, development and alumni relations, the president’s office, and other campus clients. As an integral member of our team, the project manager will work closely with clients and creative staff members from original request through delivery to ensure a high-quality product and client satisfaction.

The Project Manager will possess advanced verbal and written skills, analytical thinking, personal organization and interpersonal dynamics, and a clear understanding of marketing communications.

Responsibilities:

• Serves as primary intake manager for college communications projects. 

• Builds strong relationships with and serves as primary contact for clients to ensure that their needs and goals are being met.

• Completes detailed briefs and clarifies specific requirements of each project. 

• Delegates project tasks to appropriate Division of Communications staff members, ensuring that projects are properly and efficiently staffed. 

• Identifies problems and risks and develops plans to mitigate.

• Reviews and approves creative/production materials, copy, layouts, and production art, and coordinates client approval. 

• Coordinates project timing, creates production schedules, and sets budgets. 

• Solicits and reviews estimates and quotes from external vendors and freelancers; obtains approval from client.

• Stays apprised of progress of client projects through communication with internal staff and external vendors.

Essential Skills:
Required:

• Five to ten years of project management experience, preferably working in a senior capacity.

• Bachelor's Degree in a related field.

• Experience implementing and day-to-day management of project management platforms, such as Asana and TeamDynamix.

• Ability to work both independently and collaboratively.

• Strong decision-making skills.

• Ability to juggle multiple projects and work successfully with a diverse range of talents and personalities.

• Ability to work under tight deadlines with humor, tact, and professionalism.

• Ability to maintain a positive attitude toward work and clients. 

• Demonstrated commitment to client satisfaction.

• Strong organizational and communications skills.

Preferred: 

• Experience in an education or nonprofit setting, project management certification a plus.

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels. 

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. 

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply. 

Staff Salary and Benefits: The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with a college contribution, a generous paid time off package, as well as access to many other campus amenities. 

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.