Location

Charleston - 997 Morrison Drive, Suite 402

Business

Our Growth, Your Opportunity

At Maymont Homes, our success starts with people, our residents and our team. We are transforming the single-family rental experience through innovation, quality, and genuine care. With more than 20,000 homes across 47+ markets, 25+ build-to-rent communities, and continued expansion on the horizon, we are more than a leader in the industry—we are a company that puts people and communities at the heart of everything we do.

As part of Brookfield, Maymont Homes is growing quickly and making a lasting impact. We are also proud to be Certified™ by Great Place to Work®, a recognition based entirely on feedback from our employees. This honor reflects the culture of trust, collaboration, and belonging that makes Maymont a place where people thrive.

Join a purpose-driven team where your work creates opportunity, sparks innovation, and helps families across the country feel truly at home.

Job Description

JOB DESCRIPTION

Job Title: Real Estate Transaction Coordinator

Position Summary

The Real Estate Closing Coordinator is responsible for facilitating the acquisition and disposition of Single-Family Residential (SFR) rental homes on behalf of the company’s investment platforms. This position serves as the primary coordinator throughout the closing process, ensuring all contractual obligations, deadlines, funding requirements, and compliance standards are met. The role acts as the central liaison between buyers, sellers, title companies, attorneys, lenders, and internal stakeholders while maintaining accurate records and managing closing documentation. Success in this role requires exceptional attention to detail, strong communication skills, critical thinking, and the ability to manage a high-volume transaction pipeline.

Essential Job Functions

1. Functional Responsibilities

• Manage all administrative and transactional activities associated with residential real estate closings.
• Coordinate acquisition and disposition transactions while ensuring contractual deadlines and contingencies are met.
• Review, audit, approve, and execute closing documents in accordance with company policies and legal requirements.
• Audit settlement statements against purchase agreements, CMS records, and applicable federal and state regulations.
• Coordinate with Treasury to ensure timely wire transfers, funding requests, and receipt of proceeds.
• Collect, maintain, and organize all required pre-closing and post-closing documentation.
• Monitor transaction pipelines and manage closing timelines to achieve target close dates.
• Reconcile and validate closing documentation for accuracy and completeness.
• Utilize electronic signature platforms and transaction management systems to facilitate efficient closings.

2. Operational / Departmental Support

• Serve as the primary point of contact for closing companies, title agencies, real estate agents, attorneys, and internal stakeholders.
• Proactively communicate transaction status updates and resolve issues that may impact closing timelines.
• Maintain complete and organized transaction files and records.
• Conduct quality control reviews to ensure compliance with company standards and procedures.
• Assist with process improvement initiatives and technology enhancements designed to increase operational efficiency.
• Support special projects, reporting initiatives, and departmental growth opportunities as assigned.

3. Compliance & Risk Management

• Ensure adherence to applicable federal, state, and local real estate regulations.
• Maintain compliance with company policies, closing procedures, and audit standards.
• Review closing documents for legal accuracy and completeness.
• Identify, communicate, and escalate compliance risks or transaction issues as appropriate.
• Maintain current knowledge of industry regulations and internal processes.
• Obtain and maintain Notary Public certification within six months of employment.

4. Financial / Performance Accountability

• Ensure accurate reconciliation of settlement statements and closing documents.
• Coordinate timely funding and receipt of transaction proceeds.
• Support the achievement of monthly acquisition and disposition closing goals.
• Identify opportunities to reduce closing delays and improve transaction efficiency.
• Maintain accurate documentation supporting financial and operational reporting.

5. Leadership / Collaboration

• Build and maintain productive relationships with title companies, agents, attorneys, lenders, and internal business partners.
• Collaborate with Investment, Asset Management, Treasury, and Operations teams to facilitate successful transactions.
• Assist with training, mentoring, and cross-training team members as needed.
• Provide recommendations for process improvements, risk mitigation, and operational efficiencies.
• Promote professionalism, accountability, and excellent customer service throughout the transaction process.

6. Additional Responsibilities

• Perform other duties as assigned to support business objectives

Performance Expectations & Key Metrics:

Performance will be evaluated based on measurable outcomes aligned with company and departmental goals. Metrics may include:

• Support the successful closing of assigned acquisition and disposition transactions while meeting established monthly closing volume goals.
• Sign, review, and approve closing documents within 12 business hours of receipt when all required information is available.
• Maintain 98% or greater accuracy on settlement statement reviews, closing packages, and compliance documentation.
• Ensure 95% or greater of transactions close on or before the scheduled closing date.
• Maintain less than 2% missed contractual deadlines, contingencies, or funding requirements.
• Coordinate wire requests and funding activities to ensure 100% on-time funding for scheduled closings.
• Complete post-closing documentation collection and file completion within 10 business days of closing whenever possible.
• Maintain accurate pipeline reporting with weekly updates completed by established deadlines.
• Complete quality control audits with less than 2% documentation deficiencies requiring correction.
• Achieve positive feedback from title companies, agents, attorneys, and internal stakeholders regarding communication, responsiveness, and transaction execution.
• Identify and recommend process improvements that increase transaction efficiency, reduce risk, or improve closing timelines.
• Complete all required compliance, policy, and professional development training by assigned deadlines.

Required Qualifications

Education

• High School Diploma or equivalent required.

Experience

• Experience coordinating residential real estate transactions, title processing, escrow operations, or related real estate functions preferred.
• Experience reviewing closing documents, settlement statements, and transaction files preferred.
• Experience monitoring transaction pipelines and compliance processes preferred.

Skills & Competencies

• Strong understanding of residential real estate contracts and closing procedures.
• Ability to reconcile and audit financial and legal closing documents.
• Strong organizational, analytical, and critical-thinking skills.
• Excellent written and verbal communication skills.
• Ability to proactively identify and resolve transaction issues.
• Strong attention to detail and accuracy.
• Ability to manage multiple transactions simultaneously in a deadline-driven environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with electronic signature and transaction management platforms.
• Strong relationship-building and customer service skills.
• Self-motivated with the ability to work independently and collaboratively.

Preferred Qualifications

• Real Estate Salesperson or Broker License.
• Experience as a Title Officer, Escrow Officer, Closer, Processor, or Real Estate Paralegal.
• Notary Public certification or ability to obtain certification within six months of hire.
• Experience with institutional real estate acquisitions and dispositions.
• Knowledge of residential property management, renovation, or investment operations.

Why work for Maymont Homes?

Our Mission - "We Positively Impact the Lives in the Communities We Serve." Every role contributes to this purpose, helping families find a place to call home while making a difference in the communities we support.

Certified Great Place to Work® - Our people make us who we are. This certification celebrates the values and culture that fuel collaboration, innovation, and care.

Outstanding Benefits - Backed by Brookfield, our benefits include a 5% 401(k) match, wellness credits that reduce healthcare costs, and up to 160 hours of PTO annually for full-time employees.

Career Growth - With continued expansion planned for Maymont, you'll find meaningful opportunities to grow your skills, advance your career, and make an impact.

Strong Foundation - As part of Brookfield Asset Management, one of the world's largest real estate asset managers, we have the stability, resources, and vision to keep growing.

Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. #MYMT