Job Title:

Operations/ Administrator Intern

Contract Type:

Internship Contract

Time Type:

Full time

Job Description:

Operations/ Administrator Intern

Summary of Company

Gunvor Group is one of the world’s largest independent commodities trading houses by turnover, creating logistics solutions that safely and efficiently move physical energy from where it is sourced and stored to where it is demanded most. With strategic investments in industrial infrastructure—refineries, pipelines, storage, and terminals—Gunvor further generates sustainable value across the global supply chain for its customers. Gunvor, founded in 2000, generated US $135 billion in revenues on volumes of 240 million MT in 2021. The company remains on track to meet its goal of cutting Scope 1 and 2 emissions 40% by 2025.

Gunvor has more than 1,500 employees and it maintains offices in Singapore, Amsterdam, Beijing, Dubai, Geneva, Houston, London, Shanghai, and Tallinn with new offices planned in strategically relevant markets..

Overview of Role

The intern will be based in our Shanghai office and will report to Team Lead, Operations, based in Singapore, as well as locally to the GM & Head of Accounting & Finance.

实习生工作地点在贡渥上海公司，向新加坡公司货物贸易执行主管汇报，同时向上海公司总经理兼财务与会计负责人汇报.

Main Responsibilities

OPERATIONS

货物贸易执行

Seaborne Trading (Import).

海运贸易（进口）

To collect import (purchase) contract and documents for signing and endorsement, before courier to disport agent.

负责签收进口（采购）合同及海运单据，协助加盖印章及背书。

To help check and print customs documents for Gunvor (China) import, and assist to obtaining signatures/stamps, per import request.

协助核对和打印贡渥（中国）进口的海关文件，并根据进口要求协助获取签名/盖章。

To check any other related import, such as if import license obtained before vessel arrival.

核查其他相关进口文件证明，例如船舶抵达前是否已获得进口许可证等

Onshore Deliveries (Domestic)

国内陆运交付

To assist check and print onshore sales contract to buyer and obtain signatures.

协助核对并打印国内销售合同，并安排原件邮寄签名

To assist updating and reconciliating of cargo delivery, payment due, balance sheet locally etc.

协助核对并打印国内销售合同，并安排原件邮寄签名

To assist to courier original documents as required (contract/Invoices /etc.)

协助按要求快递文件（合同/发票等）

Others (Admin)

其他（行政）

Liaise local counterparties for KYC documents collection, translation as necessary.

协助联系客户，协助收集客户 (KYC) 文件，并根据需要进行翻译。

Assist translation of local documents, regulations, policy, etc. as required.

协助翻译当地文件，法规，政策等。

To coordinate local inventory inspections at discharge and/or warehouse

协调卸货，及仓库库存检查

To coordinating and/or present during discharge, with agent/ surveyors when required (Travel may be required)

检验公司协调，如需要前晚卸货现场监督

Others as assigned by local office/ manager

经理指派的其他工作

ADMINISTRATION

行政

Assist with routine building-maintenance coordination

协助大楼物业进行日常维护

Act as day-to-day liaison with external suppliers

协助外部供应商的日常联络工作

Provide ad-hoc support to Gunvor employees worldwide as required

协助Gunvor海内外员工的其他必要性工作

Collect, collate and forward all supplier bill to the Accounting team on a monthly basis

每月定期收集与整理供应商账单并及时递交给Accounting部门

Monitor and record monthly office-supply consumption, then report to Accounting team for timely replenishment.

每月定期查看并记录办公用品消耗情况并及时报告财务部门安排相关采购

Classify and file new documents systematically

新增文档的归类及整理

Conduct periodic checks on company equipment, maintain an up-to-date access-card register, and review card-entry   logs for anomalies regularly.

定期盘查公司设备，做好门禁卡的保管登记并定期进行门禁卡进出记录的异常检测

Profile

The individual should have the following experience:

• Undergraduates currently pursuing a degree in business or finance-related fields

目前就读于商业或金融相关专业的本科生

• Must be articulate in oral and written English and Mandarin communication and possess good verbal and written presentation skills

熟练掌握英语和普通话的口语及书面表达，具备良好的口头及书面汇报能力

• Inquisitive and meticulous with strong analytical skills

好奇心强且细致严谨，具备较强的分析能力

• Competency in Microsoft office tools

熟练使用微软办公软件

• Self-motivated and able to work independently and as a team player

能够独立工作，也具备团队合作精神

• Ideal candidate must be client orientated, highly organized, and possess strong interpersonal skills

以客户为导向，组织能力强，具备良好的人际交往能力

• Strong control mindset and organization skills

具备较强的风险控制意识和组织能力

• Ability to work under pressure

能够承受工作压力

If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.