For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

REQUESTED KNOWLEDGE FOR THIS POSITION:

Experience

• Requires a minimum of a high school diploma plus 3-5+ years administrative experience

Special knowledge/skills/behaviours

• Proven administration experience within a fast-paced organization.

• Forward thinking with excellent communication and high-level organizational skills.

• Experience with data management and MS Office English (Business level oral & written).

• This role requires high levels of accountability, integrity and the ability to be an excellent team player.

• Resilient profile with the ability to deliver in an ambiguous environment.

• Ability to engage and manage multiple stakeholders to achieve the objective.

• Curious with learning agility.

• Operationally excellent.

• Organized with systematic approach to prioritization.

• Process orientated to achieve the business objective.

Responsibilities

• Organization of global travel arrangements.

• Supports the teama with the review process of materials and events. Informs about outcome.

• Management of Purchase Order creation, tracking and managing the budget tracker.

• Responsible for coordinating various events which includes the planning, organizing and implementation of a number of event activities. This can range from numerous small internal meetings to large national activities.

• Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, agendas and minutes in a timely manner.

• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Assist will additional adhoc duties when required (maintaining filing and offsite archiving).

• Process team expenses.

• Multiple complex diary management.

• Acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.

• Manage the on-boarding of new employees including the provision of all required technology. Assist in the orientation of new administrative assistants and other staff.

• Operates in compliance with all laws, regulations and policies.

The minimum salary for this position is EUR 61,000, with a flexibility for higher salary based on qualification and experience.

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.